Executive Assistant to Chief Executive Officer

The position is a full time in person role located primarily at our brooklyn office in Ditmas Park.

Starting salary expectation is $60,000 annually

About the Role:

We are a fast-growing global wholesale beauty accessories company seeking a highly organized and proactive Executive Assistant to support our CEO. This role is ideal for a career professional who thrives in fast-paced environments and excels at creating structure, tracking priorities, and ensuring follow-through.

The Executive Assistant will serve as the organizational backbone of the CEO’s office, ensuring meetings are productive, deadlines are met, and important client relationships are consistently maintained.

Key Responsibilities

Manage and optimize the CEO’s calendar and daily priorities

Coordinate meetings across time zones and prepare agendas/materials

Attend meetings, take detailed notes, and track action items

Ensure timely follow-up with key clients and partners

Draft emails and correspondence on behalf of the CEO

Build and maintain task-tracking systems and organized digital files

Coordinate travel and support special projects as needed

Essential Skills:

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High attention to detail and strong follow-through

Proficiency in Google Workspace or Microsoft Office

Ability to manage multiple priorities in a dynamic environment

• We are looking for someone proactive, accountable, and comfortable ensuring that important tasks and commitments never fall through the cracks. This role offers direct exposure to executive leadership and strong growth potential within the organization.