Senior Executive Assistant

Location: Irvine, CA (Primary) Ontario, CA (Required twice monthly)

Pay Rate: $38.00 - $48.00/hr

About The Opportunity

Our client is seeking a highly professional and proactive Senior Executive Assistant to provide dedicated support to the President & CEO and executive leadership team. This individual will serve as a trusted partner, managing complex schedules, coordinating executive communications, organizing travel, and ensuring the seamless execution of strategic and administrative initiatives.

This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast-paced corporate environment, enjoys working closely with Senior leadership, and takes pride in driving organization and efficiency at the executive level.

Key Responsibilities

Executive Calendar, Travel & Expense Management

• Manage complex and highly dynamic calendars for the President & CEO and Senior executives.
• Coordinate domestic business travel, including flights, accommodations, transportation, and itineraries.
• Prepare, submit, and reconcile executive expense reports through expense management systems.
• Anticipate scheduling conflicts and proactively recommend solutions to maximize executive productivity.
• Maintain confidentiality while handling sensitive executive information and priorities.

Executive Communications, Reporting & Strategic Support

• Draft, edit, proofread, and distribute executive correspondence and communications.
• Prepare professional presentations, reports, spreadsheets, charts, and other business documents.
• Conduct research and compile information to support executive decision-making.
• Assist with strategic projects, initiatives, and special assignments.
• Ensure deliverables are completed accurately and within established timelines.

Corporate & Administrative Support

• Partner with leadership and cross-functional teams to coordinate key administrative activities.
• Organize meeting invitations, event communications, and executive follow-up activities.
• Review contracts and supporting documentation prior to executive signature.
• Manage departmental purchase requests and office supply needs.
• Coordinate document preparation, scanning, distribution, and records management.
• Maintain exceptional attention to detail, responsiveness, and professionalism.

Meeting & Event Coordination

• Coordinate internal and external meetings, executive offsites, and business events.
• Maintain recurring executive meeting schedules and resolve calendar conflicts.
• Prepare meeting agendas and gather supporting materials.
• Capture meeting notes and action items as needed.
• Occasionally travel to support executive meetings and strategic initiatives.

Required Qualifications

• 5+ years of Executive Assistant experience supporting Senior leadership.
• Experience directly supporting a CEO or President.

• Extensive experience with:

• Executive calendar management
• Schedule coordination
• Travel arrangements

• Expense reporting

• Experience working within a professional corporate office environment.
• Strong organizational, multitasking, and prioritization skills.
• Demonstrated ability to hold executives accountable to commitments and schedules while maintaining professionalism.
• Excellent written and verbal communication skills.
• High level of adaptability, discretion, and professionalism.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience utilizing expense reporting systems.
• Highly task-oriented with strong follow-through and ownership.

Preferred Qualifications

• Experience supporting executive leadership within fintech, SaaS, financial services, or similar industries.
• Experience working directly with Board of Directors and board-level communications.
• Advanced PowerPoint and executive presentation development skills.
• Experience with Concur or similar expense management platforms.

Work Environment

• Primary work location: Irvine, CA, 92612
• Must be willing and able to work from the Ontario, CA, 91761 office at least once every other week.
• Professional corporate office environment.
• Primarily onsite position with regular interaction with executive leadership.

Why This Opportunity?

• Opportunity to support a respected executive leadership team and make a direct impact on business operations.
• Strong contract-to-hire potential with a compan…