Executive Office Assistant (Spanish Speaker)

About the role

At Brindisa, we are looking for a highly organised, proactive and professional Executive Office Assistant to join our Head Office team in Balham.

You will provide executive and administrative support to three Executive Directors, while dedicating approximately 30% of your time to PA support for the Commercial Director.

This is a varied role for someone who enjoys working with senior leaders in a fast-paced environment. You will manage diaries, meetings, travel and documentation, support Board and leadership meetings, and help ensure the smooth day-to-day running of the Executive Office.

You will also work closely with our Executive & Board PA based in Spain, so fluency in both English and Spanish is essential.

What’s in it for you

• Brindisa Ltd staff discount
• 35% discount at Brindisa Tapas
• Additional paid day off for your birthday
• Additional holiday entitlement
• Birthday gift/voucher
• Life insurance
• Employee Assistance Programme
• 24/7 GP access
• Refer a Friend scheme
• Scholarship opportunities
• Access to Stream
• On-site parking

Key Responsibilities

• Provide proactive administrative support to three Executive Directors, including diary, meeting and travel management.
• Provide PA support to the Commercial Director, managing their diary, inbox and administrative priorities.
• Coordinate Executive, Leadership and Board meetings, including agendas, meeting packs, minutes and logistics.
• Prepare reports, presentations, correspondence and other business documentation.
• Coordinate travel, expenses, hospitality, visitors and general Executive Office administration.
• Liaise confidently with colleagues, senior stakeholders, suppliers and business partners in English and Spanish.
• Work closely with the Executive & Board PA in Spain to ensure effective coordination across both offices.
• Support company projects, events and Executive Office initiatives.
• Handle sensitive and confidential information with discretion.

About You

We are looking for someone with:

• Previous experience as an Executive Assistant, Personal Assistant or similar, ideally supporting senior leaders.
• Fluency in English and Spanish.
• Excellent diary management, organisation and prioritisation skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills and excellent attention to detail.
• A professional, proactive and discreet approach.
• Confidence working with stakeholders at all levels.

Experience supporting Board-level meetings or working within an international business would be an advantage.

Join Brindisa and become part of a collaborative and vibrant business where you’ll work closely with senior leadership and play an important role in keeping our Executive Office running smoothly.

Pay: £40,000.00-£45,000.00 per year

Experience:

• PA at Executive level: 1 year (required)

Language:

• Spanish at professional level (required)

Work Location: In person