Executive Administrative Assistant (RE)

Role Description The Executive Administrative Assistant (RE) is a full-time, on-site role located in Irvine, CA. This role provides high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel, and preparing documents, presentations, and reports. Day-to-day responsibilities include handling phone calls and correspondence, organizing and maintaining files, assisting with clerical tasks, and ensuring that executive priorities are addressed promptly. The Executive Administrative Assistant also supports internal communication, helps coordinate meetings and events, and collaborates with team members to keep workflows organized and on track. This position requires consistent on-site presence and a professional, proactive approach to executive support.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage calendars, documents, records, and daily office operations.
• Executive Administrative Assistance experience supporting senior leaders with scheduling, travel coordination, meeting preparation, and confidential information.
• Professional Phone Etiquette and Communication skills, including clear verbal and written communication with internal and external stakeholders.
• Ability to prioritize tasks, manage multiple deadlines, and maintain accuracy and attention to detail in a fast-paced environment.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort learning new systems or software.
• Demonstrated reliability, discretion, and sound judgment when handling sensitive information and executive needs.
• Previous experience in an executive support or administrative role is preferred; an associate or bachelor’s degree in a related field is beneficial.