Executive Assistant / Business Development Coordinator

A leading Tech-focused Global Growth Equity Investment Firm in Midtown Manhattan is seeking a Full-Time/Permanent Executive Assistant / Business Development Coordinator to support the Managing Director and Principal of the Strategic Business Development team. This is a BD-first role: the primary responsibility is to keep the firm’s BD programs operating with the consistency, rigor, and follow-through they require. Executive support is integral to how this works: the BD team’s effectiveness depends on its leadership being well-prepared, well-organized, and able to move quickly. These two dimensions of the role are not separate functions, they are two sides of the same job. Candidates must have a minimum of 4-6+ years of applicable experience in a client forward-facing role, ideally out of financial services or executive search, and a Bachelor’s degree is required. They need to be incredibly tech-savvy (interested and well-versed in AI), intellectually curious, highly organized, proactive, sophisticated and polished, able to anticipate needs, warm, socially confident, not limited by routine, and genuinely enjoy hosting and figuring complex things out. The ideal candidate brings the systems-thinking of an experienced project coordinator, the precision of a strong executive assistant, and the judgment to operate in an environment where every interaction, whether with an executive, a portfolio company CEO, or an LP, carries relationship weight. This is an amazing, once in a lifetime opportunity for someone who takes pride in doing things right, not just done who is looking to work in a multi-faceted role at a highly collaborative company with a culture that fosters learning and growth!

• Salary depends on experience (120-130k+ base) plus discretionary bonus eligibility.
• Amazing benefits! Lunch four days a week while in-office, up to $25 per day through Sharebite, 15 PTO days plus one floater day, monthly $100 wellness reimbursement, monthly cellphone reimbursement, up to $2,000 per year, company-paid benefit premiums: 100% for employees and 90% for spouses/dependents, including medical, vision, and dental coverage, 401(k) match at 6% with immediate vesting, FSA and commuter pre-tax benefits, and a strong culture and work/life balance.
• Hours are 9am – 6pm ET (including a one-hour break, to be coordinated with the broader New York EA team). Hybrid 4/1 work schedule - Monday through Thursday in-office (lunch provided on in-office workdays); work from home Fridays; plus 10 flex WFH days per year.

Responsibilities:

• Provide direct executive administrative support to the Managing Director and Principal of Strategic Business Development.
• Manage high-capacity, multi-time-zone calendars and scheduling workflows with precision and discretion, including direct calendar support for the Managing Director and Principal as well as broader BD-related scheduling across the team; coordinate meetings where BD leadership may not be present but where the relationship, opportunity, or workstream sits within BD’s remit; anticipate conflicts and ensure participants are prepared with appropriate context and materials
• Coordinate pre-call briefing materials, ensuring relevant background is prepared and accessible ahead of executive meetings; liaise with team members responsible for research and preparation; serve as the backstop that ensures nothing falls through before a call
• Draft communications on behalf of BD leadership, including meeting follow-up notes, executive correspondence, and internal summaries; exercise judgment on tone, audience, and level of detail appropriate to each recipient; understand that matching the BD team’s voice and relationships takes time to learn and is critical to producing communications that require minimal revision
• Screen and manage phone and email communications on behalf of the Managing Director and Principal, exercising sound judgment about urgency and appropriate routing
• Handle expense reporting and monthly credit card reconciliation; manage upkeep and editing of executive contacts across CRM and address book systems
• Provide back-up support to EA colleagues and assist with minimal personal requests as bandwidth permits, with business priorities always taking precedence
• Communicate professionally on behalf of the BD team with GPN executives, portfolio companies, prospective executives, and industry peers, and their representatives (e.g., executive assistants and chiefs of staff…