Executive Assistant

• Full-time.
• Start date: Immediately
• Location: San Francisco

• Work mode: Hybrid (to be discussed)

• About VLGE

VLGE is a creative technology company developing a platform that enables designers, brands, and creators to build and publish immersive digital experiences.

Our technology focuses on measurement, spatial data, and intelligent systems applied to immersive environments. We work at the intersection of fashion, culture, and advanced technologies to help creative industries better understand, visualize, and interact with digital spaces.

As VLGE continues to scale, we are building internal AI capabilities to support video analysis, intelligent automation, and data-driven insights across our products.

• Role Overview

We are looking for a hyper-organized, proactive, and resilient Executive Assistant (EA) to serve as the strategic partner and force multiplier to our CEO. In a fast-growing tech startup, the CEO’s time is our most valuable asset. Your mission is to protect that time and optimize daily operations.

This isn’t just a calendar-management role. You will act as the CEO’s right hand and proxy when necessary. If you thrive in fast-paced ambiguity, can anticipate needs before they arise, and love connecting the dots behind the scenes, you’ll fit right in.

Key Responsibilities

• Calendar & Time Mastery: Own the CEO’s calendar with a strategic lens. Prioritize critical meetings, buffer time for deep work, and navigate conflicting priorities.
• Gatekeeping & Communication: Act as the primary point of contact for internal and external stakeholders, including investors, clients, and team members. Draft high-quality emails, presentations, and company-wide updates.
• Meeting Lifecycle Management: Prepare and brief the CEO for upcoming meetings by gathering context, briefings, and agendas. Attend key meetings to capture action items, track deliverables, and ensure accountability across the leadership team.
• Special Projects & Operations: Step in for light project management.
• Culture & Connection: Serve as a pulse-check for the company culture, bridging communication gaps between the CEO and the broader team.

Who You Are

• An Expert Anticipator: You don’t wait for instructions; you see around corners and solve problems before they land on the CEO’s desk.
• Startup-Hardened: You have experience supporting C-level executives, ideally within a high-growth tech startup environment. You understand that priorities can change in an afternoon.
• Tech-Savvy: You are fluent in the modern startup tech stack.
• High EQ & Low Ego: You handle sensitive information with absolute discretion. You can push back firmly but politely to protect the CEO’s time, maintaining relationships across the organization.
• Flawless Executioner: Your attention to detail is very detailed. Typos catch your eye immediately, and double-bookings don’t happen on your watch.

Soft Skills

1. Curious and experimental mindset
2. Comfortable working in a fast-moving, creative environment
3. Ability to explain technical concepts to non-technical stakeholders
4. Autonomous, proactive, and eager to learn

Why Join VLGE?

• Work on real-world applied AI, not abstract research only
• Strong link between experimentation and product impact
• Exposure to creative industries and immersive technologies
• Small, agile team with direct access to decision-makers
• Opportunity to grow alongside the company