Job Closed
Executive Assistant (Fixed Term Contract)
- Source: Workday
- London Stock Exchange
- On-site
- London
- Mid level
Job Description
- The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures
- The variation of grades within the family will depend on the complexity of the services and tasks required
- This is a fixed term role with an end date 1st March 2027
- Onsite and remote support for up to 3 Group Leaders across the Business in a hybrid working environment, usually 3 days per week in the office, or as often as the role requires
- Standard and complex diary management
- Collation of briefing papers, reports and presentations
- Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
- Provision of administrative and organisational support
- Dealing with incoming communication, correspondence on behalf of the Leaders
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
- Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
- Assisting with the co-ordination of Townhalls, Roadshows and offsite events
- Meeting and greeting visitors at all levels of seniority
- Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies
- Ensuring appropriate security measures are in place for travel in high risk areas
- Standard and some complex diary management
- Provision of administrative and organisational support to Executives
- Dealing with incoming communication, correspondence on behalf of the Executives
- Managing the expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
- Arranging standard, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies
- Keeping Executives compliance records updated, with gifts/entertainment etc- Excellent communication and influencing skills
- Total trust and respect, given the confidential and sensitive nature of related activities and programmes
- Flexibility, discretion and ability to respect confidentiality at all times
- Able to liaise effectively at all levels of the organisation
- Excellent MS Office and document creation skills; and
- Experience of performing a similar role in a large scale operations department / function essential
- Sound literacy and numerical skills
- Ability to think on feet and to react quickly to problems and solve them; and
- Ability to build and maintain relationships up to all levels both internally and externally
- Appetite for hard work and dedication to work hours required of the role
- Calm demeanour and able to function well under pressure
- Degree Educated preferred
- Polished & professional. Communication & organisational skills are key
- Experience of a financial services company or other Intense or fast-moving environment
- Ability to work independently with minimal supervision
- Experience of supporting a Senior Executive within Finance highly desirable
- Highly organised and able to prioritise effectively with minimal supervision
- Resilience, tenacity and tact
- Able to act as a credible representative for the executive
- Team player with excellence in collaboration across a matrixed environment
- A good understanding of the cadence and responsibilities associated with a FTSE50 listed company
Skills
- workday
This job is no longer accepting applications.
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