Executive Assistant

About The Role

• The Executive Assistant (EA) Team plays an essential role in enabling CEO John Imah to operate at maximum effectiveness as he leads SPREEAI’s fast-growing, global business. John manages a demanding cross–time zone schedule (Los Angeles, New York, and internationally) and requires exceptional, high-touch support to stay focused on strategic priorities.
• This team functions as his trusted right-hands, ensuring seamless operations across scheduling, communications, travel, personal logistics, and executive-level relationship management. The EA team is expected to embody professionalism, responsiveness, discretion, and excellence at all times.
• The EA team must operate collaboratively and cohesively to provide uninterrupted support across time zones.

What You’ll Do **Executive Calendar & Scheduling Management**

• Manage the CEO’s highly complex internal and external calendar with precision and efficiency.\
• Schedule and prioritize meetings across multiple time zones, ensuring alignment with business priorities.
• Proactively adjust the calendar in real time to accommodate urgent changes, delays, or shifting priorities.
• Serve as gatekeepers, protecting John’s time and ensuring he is always prepared for every engagement.

**Travel Coordination & Trip Accompaniment**

• Plan and manage all aspects of domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare comprehensive travel packets and ensure seamless transitions between engagements.
• EA may accompany the CEO on key business trips to provide on-the-ground support. All travel time and associated hours will be tracked and compensated in accordance with applicable wage and hour laws.
• Handle last-minute changes and logistical challenges with speed and confidence.

**Communication & Inbox Management**

• Monitor CEO’s email, Slack, calls, and messages; triage and respond where appropriate.
• Draft professional communications on CEO’s behalf and maintain his voice and standards.
• Serve as the liaison between CEO and internal teams, external partners, investors, and board members.
• Ensure timely acknowledgements and follow-through on all communications.

**Document, Task & Information Management**

• Maintain organized systems for documents, files, contracts, travel records, and key information.
• Prepare briefing documents, meeting agendas, and executive summaries ahead of major meetings.
• Maintain and update the EA Knowledge Repository (the EA Folder) with SOPs, preferences, contacts, and process guides.
• Track and submit expenses, receipts, and reimbursements with accuracy.

**Personal & Household Support (Discreet & Professional)**

• Provide personal logistical support to free CEO’s time for business priorities.
• Provide limited personal logistical support as it relates to the CEO’s business operations, including coordinating appointments and vendor interactions relevant to professional obligations.
• Maintain absolute discretion around all personal matters.

**VIP, Board & Investor Relations Support**

• Coordinate high-level meetings, visits, and communications with board members, investors, key partners, and VIPs.
• Manage logistics for board meetings, including scheduling, materials, and hospitality.
• Represent CEO and SPREEAI with professionalism, diplomacy, and polish.

**Real-Time Responsiveness & Flexibility**

• This role may occasionally require availability outside standard business hours. Any hours worked beyond the standard workweek will be compensated in accordance with applicable federal and state law.
• Monitor CEO’s schedule and communications proactively during working hours; respond promptly to urgent requests. On-call expectations will be clearly defined and compensated per applicable law.
• Quickly problem-solve and adapt to changing circumstances without needing direction.

**EA Team Collaboration**

• Work as a unified team with shared visibility, aligned responsibilities, and consistent communication.
• Maintain shared systems, calendars, and tools to ensure seamless bi-coastal support.
• Coordinate and hand off responsibilities during travel, PTO, or off-hours to guarantee uninterrupted coverage.

**Confidentiality & Professionalism (Critical Requirement)**

• This is the most important aspect of the role.
• In this position, you will have access to highly sensitive information—both personal and professional. Absolute con…