Executive Assistant (CEO, COO & CRO)

• We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO, COO, and Chief Revenue Officer.
• This is a critical role that sits at the center of executive operations, helping our leadership team stay focused on the highest-impact priorities while ensuring seamless coordination across internal teams, external partners, investors, and Board members
• Executive Support & Calendar Management
• Own and manage complex, ever-changing calendars for the CEO, COO, and CRO
• Prioritize meeting requests, balancing strategic initiatives, customer meetings, Board activities, recruiting, and internal operations
• Prepare daily schedules and briefing materials to ensure leadership is fully prepared for meetings and events
• Act as a trusted gatekeeper while maintaining strong relationships with internal and external stakeholders
• Coordinate domestic travel, accommodations, itineraries, and logistics for executives
• Board & Investor Communications
• Serve as a point of contact for Board members and their executive assistants
• Coordinate quarterly Board meetings
• Manage scheduling, logistics, meeting materials, and follow-up action items
• Support preparation and distribution of Board presentations and related communications
• Maintain professionalism and discretion while handling sensitive and confidential information
• Event Planning & Leadership Offsites
• Plan and execute executive meetings, company events, leadership offsites, Board gatherings, and customer-facing events
• Coordinate venues, travel, catering, agendas, and attendee communications
• Partner with People and Leadership teams to deliver exceptional experiences that strengthen company culture and relationships
• Cross-Functional Coordination
• Track key action items, follow-ups, and deadlines on behalf of executives
• Help drive operational efficiency through process improvements, documentation, and project coordination
• Support special projects and strategic initiatives as the company grows

Benefits

• Free lunch everyday and fully-stocked microkitchens and coffee/tea bar
• Team offsites, game hours, tech talks, and design sprints
• Health insurance benefits (PPO / HMO / HSA, 100% of family premiums paid)
• Dental / vision / wellness benefits
• 401k matching
• Unlimited PTO
• Flexible work-from-home policy for work/life balance (4 days in-office, accommodation for occasional WFH days)
• Relocation assistance
• Generous parental leave (4 months for the birthing parent, 3 months for a partner, 100% paid)- Ability to operate independently, prioritize effectively, and adapt quickly in a dynamic environment
• You enjoy solving problems, creating structure, and helping leaders operate at their highest level
• Advanced proficiency with Google Workspace, Slack, Zoom, and modern productivity tools
• You communicate clearly, professionally, accurately and confidently with executives and external stakeholders
• Experience getting stuff done well, quickly and accurately
• You are calm under pressure and thrive amid shifting priorities
• You are highly proactive and anticipate needs before they become urgent
• Exceptional organizational skills with strong attention to detail
• Outstanding written and verbal communication skills
• Proven experience communicating with internal and external stakeholders to drive actions
• Experience managing multiple complex tasks simultaneously
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• You bring a service-oriented mindset while maintaining strong boundaries and excellent judgment
• Experience planning offsites, events, or company-wide gatherings
• Experience supporting parts of the leadership team at a high-growth startup
• Strong project management capabilities and process-oriented mindset
• Experience working with Board members, investors, and senior external stakeholders
• What Makes You Successful;