Executive Assistant (C-suite)

**Job Description:** About Prodege A cutting-edge marketing and consumer insights platform, Prodege has charted a course of innovation in the evolving technology landscape by helping leading brands, marketers, and agencies uncover the answers to their business questions, acquire new customers, increase revenue, and drive brand loyalty & product adoption. Bolstered by a major investment by Blackstone in Q1 2026, Prodege looks forward to more growth and innovation to empower our partners to gather meaningful, rich insights and better market to their target audiences.

As an organization, we go the extra mile to “Create Rewarding Moments” every day for our partners, consumers, and team. Come join us today!

We are seeking an Executive Assistant to provide high-quality administrative support to multiple C-level executives. Reporting to the CEO’s Chief of Staff, the ideal candidate will have a strong focus on complex calendar management, travel, expenses, and meeting coordination. The role anticipates needs, coordinates routine requests across the leadership team, and provides light project and materials support as needed.

**Primary Objectives** Executive Support Protect time by managing schedules, travel, expenses, communications, and day-to-day administrative needs with sound judgment and discretion.

Meeting and Event Coordination Ensure executive meetings, onsite Board meetings, leadership offsites, Town Halls, and other key gatherings are well organized and supported.

Administrative and Project Coordination Keep routine executive-office requests moving, maintain simple trackers and follow-ups, and contribute to briefs, assessments, or presentation materials based on business needs and individual capabilities.

**Detailed Job Duties** Executive Support Own and actively manage complex calendars, resolving conflicts, protecting focus time, and ensuring schedules reflect business priorities.

Coordinate internal and external meetings across time zones, including invitations, room reservations, video conferencing, and other logistics.

Coordinate domestic and international travel, prepare clear itineraries, respond to changes as needed, and prepare expense reports for assigned executives.

Help manage executive correspondence, scheduling requests, and follow-ups as requested.

Anticipate administrative needs and address issues before they disrupt the executives’ schedules.

Maintain strict confidentiality and exercise sound judgment in all interactions.

Meeting and Event Support Prepare meeting agendas, assemble materials, and confirm that executives have the information they need in advance.

Provide light logistical support for monthly Town Halls, leadership offsites, and larger company meetings involving the Executive(s).

Support two to three onsite Board meetings each year, including scheduling, rooms, catering, materials, and onsite logistics.

Attend meetings to take notes or track follow-ups when specifically requested.

Provide occasional administrative support to the Chairman of the Board, including assistance with submitting a monthly invoice.

Administrative and Project Coordination Coordinate routine administrative requests across the Executive Leadership Team while keeping the Executive(s) as the primary focus.

Route NDAs, contracts, and other documents for review and signature, and follow up to ensure completion.

Maintain simple trackers, timelines, and recurring executive-office processes while supporting light project coordination, next-step tracking, and stakeholder follow-up.

Conduct basic research and help prepare concise briefs, summaries, assessments, presentations, or other executive materials based on business needs and individual capabilities.

Provide occasional administrative support to other senior leaders based on business needs.

**Qualifications** To perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Must Haves Minimum 5 years of executive assistant or senior administrative experience supporting executive leadership level..

Minimum 3 years experience supporti…