Executive Assistant & Special Projects Manager

Executive Assistant & Special Projects Manager
Parallel
[100 - Corporate ] • [Remote, FL]
Schedule Requirements: Typical business hours Monday through Friday with availability to work on the
weekends per needs of the business. Location: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work East
Coast hours.
Everyone is welcome here. Each of us is unique, and that’s what makes us amazing. We
believe in inclusiveness and celebrating each person’s individuality, because there’s power in
bringing people with different points of view and life experiences together. That’s why we
provide equal employment opportunities (EEO). All applicants are considered regardless of
race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental
disability, veteran status, or sexual orientation. So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves,
there’s no limit to what we can achieve.
IN A NUTSHELL…
This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team
(ELT), you will combine executive-level administrative support with strategic project
management to drive alignment, operating rigor, and execution across the enterprise. The ideal candidate acts as a central connector across the ELT—enabling prioritization, driving
operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate
seamlessly between tactical execution and strategic support.
Parallel is one of the multi-state cannabis companies, owning and operating in three markets;
Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy
companies that are growing, moving fast, and constantly challenging themselves to achieve
more, then Parallel is for you. We work hard, lean on each other, and are passionate about a
pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com. WHAT YOU WILL BE DOING
1
Executive Support to the ELT
Provide high-level administrative support across ELT members, including calendar
management, scheduling, and prioritization of time
Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)
Manage inbound requests and communications, ensuring alignment with enterprise
priorities
Draft, edit, and refine executive communications on behalf of ELT members
Coordinate complex travel, logistics, and executive-level engagements
Operating Cadence & Alignment
Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly
business reviews, and quarterly planning cycles (IBP)
Ensure alignment across functions on priorities, deliverables, and timelines
Track key initiatives and follow-ups, holding teams accountable to commitments
Support development of executive-level materials (dashboards, one-pagers, board
updates)
Special Projects & Strategic Initiatives
Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational
transformation, cost optimization, retail performance initiatives)
Build and manage project plans, timelines, and stakeholder communication
Identify risks, surface insights, and drive solutions in partnership with functional leaders
Act as a force multiplier to accelerate execution of priority initiatives
Communication & Stakeholder Management
Serve as a central coordination point across ELT members and their teams
Ensure clear, concise, and timely communication of decisions, priorities, and updates
Support alignment between enterprise functions and state-level teams
Maintain a high level of professionalism and confidentiality across all interactions
EXPERIENCE AND SKILLS YOU’LL BRING
Required
Age 21 or over
High School Diploma or equivalent
Valid Government-Issued Photo ID
5–10+ years of experience in executive support, consulting, business operations, or
project management
Experience supporting multiple senior executives or leadership teams in a fast-paced
environment
Strong business acumen with the ability to understand financial and operational drivers
Exceptional or…