Executive Legal Assistant / Law Firm Administrator
- Source: Indeed
- Ainsworth Gorkin PLLC
- $50,000 to $60,000 /yr
- On-site
- Brooklyn
- Full-Time
- Mid level
Job Description
About Ainsworth Gorkin PLLC
Ainsworth Gorkin PLLC is a growing litigation law firm representing businesses, entrepreneurs, lenders, property owners, and individuals in complex commercial litigation, real estate disputes, injunction proceedings, appeals, and other high-stakes matters.
We are seeking a highly organized, detail-oriented, and proactive Executive Legal Assistant / Law Firm Administrator to work directly with the firm’s partners and play a key role in the day-to-day operations of the firm.
This position is ideal for someone who enjoys organization, project management, client interaction, and helping a busy professional team stay efficient and on track.
What You’ll Do:
Executive Support
Manage attorney calendars, appointments, and scheduling
Coordinate meetings, court appearances, depositions, and conference calls
Monitor and organize emails and correspondence
Track tasks, deadlines, and follow-up items
Assist partners with administrative and operational projects
Office & Firm Administration:
Help oversee daily office operations
Maintain organized digital and physical filing systems
Coordinate with vendors, court reporters, process servers, and other service providers
Assist with client intake and onboarding
Help manage billing, invoicing, and administrative workflows
Ensure projects and assignments are completed accurately and on time
Client Relations:
Serve as a professional point of contact for clients
Schedule meetings and maintain communication with clients
Maintain accurate records and databases
Help ensure an exceptional client experience
Legal Administrative Support:
Format, proofread, and prepare correspondence and legal documents
Assist with electronic court filings and document management
Organize case files and supporting materials
Prepare engagement letters and other routine firm documents
Qualifications:
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Professional demeanor and strong work ethic
Proficiency with Microsoft Office, Outlook, and Google Workspace
Ability to work independently and take initiative
Strong problem-solving skills
Preferred:
Prior law firm, professional services, or executive assistant experience
Office management experience
Familiarity with legal terminology and court systems
Experience with practice management or case management software
Who Will Succeed in This Role:
The ideal candidate is:
Highly organized and dependable
Proactive rather than reactive
Comfortable managing competing priorities
Resourceful and able to solve problems independently
Professional, polished, and client-focused
Looking for a long-term opportunity with room for growth
Compensation & Benefits:
Salary: $50,000–$60,000, depending on experience
Paid time off
Professional development opportunities
Direct mentorship from firm leadership
Significant opportunity for advancement as the firm continues to grow
How to Apply
Please submit:
Resume
Brief cover letter
Salary expectations
Location: Brooklyn, NY (In Person Only)
Schedule: Monday–Friday
No legal experience is required. Candidates with strong executive assistant, administrative, office management, or operations experience are encouraged to apply.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Opportunities for advancement
- Paid sick time
- Paid time off
- Professional development assistance
Work Location: In person
Skills
- microsoft-outlook
- google-workspace
- workspace
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