Executive Personal Assistant

Executive/Personal Assistant

Location: Menifee, CA
Schedule: Flexible and variable

Job Overview

We are a busy husband-and-wife team managing multiple businesses, rental properties, and a full personal schedule. We are looking for a highly organized, proactive Executive/Personal Assistant to work alongside us and help keep our business and personal responsibilities organized.

This is a hands-on position for someone who takes initiative, follows through, and can manage changing priorities without needing constant direction. This is primarily an in-person position, and applicants must live in Menifee or the surrounding area.

Duties

• Manage calendars, appointments, reminders, and task lists
• Organize paperwork, receipts, emails, and business files
• Make calls and follow up
• Track deadlines and make sure outstanding tasks are completed
• Help coordinate electrical projects and rental properties
• Draft correspondence and proofread documents
• Assist with data entry, bookkeeping support, and recordkeeping
• Use Google Workspace, Microsoft Office, QuickBooks, and other business software
• Organize household projects, appointments, returns, and errands
• Photograph and post items for sale online
• Respond to buyers and coordinate pickups
• Research products, services, travel, and other requested information
• Schedule travel and prepare itineraries
• Handle confidential personal and business information

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Office Coordinator, Project Coordinator, or similar role
• Excellent organization and follow-through
• Strong written and verbal communication
• Comfortable handling both business and personal tasks
• Able to manage multiple priorities without constant supervision
• Proficient with email, calendars, Google Workspace, Microsoft Office, and spreadsheets
• QuickBooks experience is helpful but not required
• Comfortable learning new software and systems
• Trustworthy and able to handle confidential information
• Reliable transportation for local errands
• Must live in Menifee or the surrounding area

Schedule

The schedule and weekly hours will vary based on our business needs, appointments, projects, and travel. This is not a standard Monday-through-Friday, 9-to-5 position. Some administrative work may be completed remotely while we are traveling.

Compensation

Pay is based on experience.

To apply, please submit your résumé and a short introduction explaining your relevant experience and why you would be a good fit for this position.

Pay: From $24.86 per hour

Expected hours: 5.0 – 40.0 per week

Benefits:

• Flexible schedule

Work Location: In person