Executive Assistant I

Responsibilities Kforce has a client that is seeking an Executive Assistant I in Los Angeles, CA. Summary: We are seeking a highly organized Executive Assistant I to provide administrative and operational support to executive leadership. This role is responsible for calendar management, meeting coordination, travel arrangements, correspondence, expense reporting, and general administrative support. The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and delivering exceptional customer service. Key Responsibilities:

• Manage executive calendars, schedules, and meeting coordination
• Schedule and coordinate internal and external meetings, including logistics and meeting materials
• Prepare correspondence, reports, presentations, and other business documents
• Screen calls, emails, and inquiries, responding or routing as appropriate
• Coordinate travel arrangements, itineraries, and expense reporting
• Maintain confidential records, files, and executive documentation
• Prepare agendas, take meeting notes, and track follow-up action items
• Assist with budget tracking, purchase requests, invoices, and administrative reporting
• Support special projects, departmental initiatives, and executive priorities
• Coordinate communication with internal teams, customers, vendors, and business partners
• Maintain office organization and assist with general administrative functions
• Ensure timely completion of assigned tasks while handling sensitive and confidential information

Requirements

• High School diploma/GED or equivalent required; Associate’s or Bachelor’s degree preferred
• 2+ years of administrative, executive support, or office coordination experience
• Strong organizational, prioritization, and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong attention to detail and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor and ability to handle confidential information with discretion

Preferred Qualifications

• Experience supporting senior leaders or executives
• Experience coordinating meetings, travel, and executive communications
• Experience with expense reporting, calendars, and document management systems
• Experience working in a corporate or professional services environment

Key Competencies

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Management
• Administrative Operations
• Communication Skills
• Organizational Skills
• Confidentiality & Discretion
• Problem Solving
• Microsoft Office Suite
• Time Management
• Attention to Detail

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce’s sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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