Executive Assistant to the CEO

About the Company

Our client is a well-established, entrepreneurial real estate development and construction company headquartered in San Jose, California. They are hiring an Executive Assistant to work directly with their CEO.

About the Role

This is not a traditional administrative position. The CEO is looking for a trusted extension of himself: someone who learns how he works, anticipates what needs to happen next, follows matters through to completion, and helps create structure around competing priorities. This role is in-office, full-time, at the company’s San Jose headquarters.

What You’ll Do

• Own the CEO’s calendar, scheduling, meetings, travel, and correspondence
• Anticipate needs, identify priorities, and keep the CEO organized and on track without constant direction
• Prepare the CEO for meetings with agendas, briefing materials, and background, then track and close out follow-up items
• Serve as a polished point of contact for executives, employees, clients, consultants, and outside business partners
• Handle confidential and sensitive matters with sound judgment and complete discretion
• Use AI and other productivity tools to make the CEO’s office run more efficiently
• Pitch in wherever needed. This is a hands-on role, and no task is beneath the position.

What We’re Looking For

• 10+ years of executive support experience, including significant time directly supporting a CEO, President, owner, or other senior executive
• Experience in construction, real estate, development, architecture, property management, or a related industry strongly preferred
• Exceptional organization, follow-through, and attention to detail
• Strong calendar, scheduling, meeting, travel, and correspondence management skills
• Excellent written and verbal communication skills
• Strong technology skills and comfort with AI and productivity tools
• Confidence and professionalism working with senior leadership in a fast-paced, entrepreneurial environment
• Ability to stay effective when priorities shift quickly or direction is not highly structured
• A flexible, roll-up-your-sleeves attitude
• Must be able to work in-office full-time in San Jose, CA

Compensation & Benefits

• $125,000 - $165,000 base salary
• Health, dental, and vision insurance
• Paid time off and holidays

Pay: $125,000.00 - $165,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years have you directly supported a CEO, President, or company owner? Please list the company and the executive’s title for your most recent role.
• Do you have experience working in construction, real estate, development, architecture, or property management? If so, where and for how long?
• What is your desired base salary for this role?

Experience:

• executive assistant to a CEO or senior executive: 10 years (Preferred)

Ability to Commute:

• San Jose, CA 95113 (Preferred)

Work Location: In person