Executive Assistant - London

Key Responsibilities

Daily Administration

• Proactive diary management and regular communication of updates
• Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required
• Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies
• Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles
• Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients
• Develop rapport with clients and their PAs to further develop the client relationships
• Maintain and update the list of contacts and business activities in address book and in firm’s CRM system
• Work in close collaboration with the firm’s PA team and office managers in other offices
• Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events

Role competencies

• Absolute confidentiality is required at all times
• Ability to communicate with a wide range of stakeholders including clients and colleagues at all levels
• Ability to prioritize and action a high volume of high priority tasks in an extremely fast paced environment

Previous experience and qualifications

• Proven experience as a executive assistant is required
• Events experience desirable
• Social media skills and experience required
• Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required
• Fluency in English is required, another European language is desirable