Executive Assistant

Location:

 Hook- Hampshire (Hybrid – 3 days per week in office)

Salary:

 Up to £40,000 per annum

Reports to:

 Chief Executive Officer (CEO)

Overview

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Senior Leadership Team. This is a pivotal role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities within a fast-paced business environment.

The successful candidate will act as a trusted partner to the executive team, ensuring the smooth coordination of schedules, meetings, communications, travel arrangements, and key business activities. 

Key Responsibilities:

• Provide full administrative support to the CEO and Senior Leadership Team.
• Manage complex diaries, calendars, and appointments, ensuring efficient use of executive time.
• Coordinate and prioritise incoming communications, including emails, calls, and correspondence.
• Prepare and distribute documentation, presentations, reports, and briefing materials.
• Organise and coordinate meetings, conferences, workshops, and company events
• Prepare agendas and supporting documentation
• Attend meetings where required, take accurate minutes, and track follow-up actions.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Ensure travel arrangements are cost-effective and aligned with company policy.
• Assist with business projects, research activities, and ad hoc initiatives.
• Monitor deadlines and help executives prioritise workloads and commitments.
• Process expenses and support financial administration activities.
• Ensure records and documentation are organised and up to date.
• Build effective working relationships across the business.
• Handle sensitive and confidential information with the utmost discretion.

Skills & Experience 

• Previous experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Experience supporting senior executives in a corporate environment.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Excellent organisational, prioritisation, and time-management skills.
• Strong written and verbal communication abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple competing priorities.

Personal Attributes 

• Trustworthy and discreet when handling confidential information.
• Calm and composed under pressure.
• Solutions-focused with a proactive mindset.

Benefits 

• Competitive salary up to £40,000 per annum
• Performance-related bonus scheme
• 25 days annual leave, increasing with length of service
• Company pension scheme
• Private medical and dental insurance (following successful completion of probation)
• Length of service recognition vouchers
• Specsavers eye-care vouchers
• Income protection scheme
• Life assurance cover
• Hybrid working arrangement (3 days per week in office)