Executive Assistant - C-Suite

POSITION SUMMARY

The Executive Assistant provides high-level administrative support and project coordination to a senior executive. The role supports special projects and reports, calendar management and scheduling, meeting preparation and note-taking, document organization, travel logistics, and other administrative needs.

PRIMARY DUTIES AND RESPONSIBILITIES

• Perform a broad range of administrative and project coordination duties with limited supervision.
• Provide day-to-day administrative support to the executive, including confidential communications in meetings, email, and telephone calls.
• Manage and coordinate the executive’s calendar using Outlook, proactively identifying potential conflicts and determining appropriate alternatives.
• Prepare logistics and materials for meetings, teleconferences, visitors, and consultants; take and organize meeting notes as needed.
• Compose correspondence; research and compile materials and reports; and prepare word-processing documents, spreadsheets, and presentations.
• Arrange travel and detailed itineraries for the executive and other executives as needed.
• Prepare and process expense reports for the executive.
• Maintain organized document storage and retrieval practices.
• Use the highest level of discretion and confidentiality in a professional manner.
• Handle a high volume of work with accuracy while remaining flexible and efficient as priorities change.
• Create a welcoming atmosphere and demonstrate service responsiveness and professionalism throughout the organization.
• Interact with team members at all levels of the organization in a gracious and supportive manner.
• Travel is minimal; occasional travel to field locations, company events, or meetings may be required.
• Complete other duties as assigned based on departmental needs.
• Conform with all applicable regulations, policies, work procedures, instructions, and safety rules, and maintain regular, reliable, punctual, and predictable attendance.

Requirements

REQUIRED QUALIFICATIONS

• At least 4 years of relevant administrative experience, including direct support to a senior executive and experience supporting a C-level executive.
• Associate degree or higher.
• Experience working with highly confidential information and materials.
• Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong calendar-management skills using Outlook and the ability to manage a complex, changing executive schedule.
• Professional communication skills when working with team members, clients, field members, board members, and investors.
• Experience coordinating executive travel and meetings with a high level of detail.
• Eligible to work in the United States.
• Available to work overtime as needed.

PREFERRED QUALIFICATIONS

• Bachelor’s degree.
• Experience interfacing with a board of directors, corporate officers, or other senior stakeholders.

Benefits

BENEFITS

• Competitive base compensation of $80,000-$100,000 per year, with bonus potential.
• Hybrid On-site Monday - Thursday.
• Medical, Dental, and Vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• High ownership and visibility - your work will directly support senior leadership and help move key priorities forward.
• A culture that values initiative, adaptability, collaboration, growth, and impact.

ABOUT CYDCOR

Cydcor is a leader in outsourced sales, partnering with Fortune 500 and emerging companies to drive customer acquisition and growth. Recognized for our sales expertise and client results, Cydcor has become one of the most trusted names in the industry.

Cydcor will consider qualified candidates with criminal histories in a manner consistent with the law.