Project Manager

POSITION: Project Coordinator

LOCATION: Indianapolis, IN
REPORT TO: Project Coordinator
FLSA STATUS: Fulltime, Exempt

OVERVIEW

The Project Coordinator provides administrative, organizational, and operational support for projects related to yard operations, warehouse organization, asset tracking, and equipment management across Bay Crane locations. This role assists with inventory documentation, project tracking, process standardization efforts, and the coordination of equipment and asset information within company systems.

The Project Coordinator works closely with operations leadership, yard personnel, and warehouse teams to help maintain accurate asset records, support inventory initiatives, coordinate project activities, and ensure operational documentation remains current and organized. This position serves as a key support resource for improving asset visibility, inventory accuracy, and operational consistency across multiple facilities.

KEY RESPONSIBILITIES

Project Coordination & Administrative Support

· Coordinate project activities related to yard organization, warehouse operations, and asset management initiatives.

· Assist with project schedules, timelines, and task tracking to support successful project execution.

· Monitor project progress and provide status updates to operational leadership.

· Schedule meetings, maintain project documentation, and distribute project communications as needed.

· Support the collection and organization of project data, findings, and action items.

Asset Inventory & Documentation

· Assist with inventory audits of crane attachments, spreader bars, skip pans, and other operational equipment.

· Coordinate the documentation, labeling, and tracking of equipment within NextGen and other operational systems.

· Support the reconciliation of asset records with physical inventory located at yard and warehouse facilities.

· Maintain organized records of inventory counts, equipment audits, and asset documentation.

· Assist in ensuring newly acquired equipment is properly documented and entered into company systems.

Operational Process Support

· Assist operations leadership in documenting and maintaining standard operating procedures (SOPs) related to equipment storage, movement, and tracking.

· Support efforts to improve consistency in inventory management and asset tracking practices across locations.

· Gather information and provide recommendations regarding operational processes and workflow improvements.

· Help coordinate facility organization and asset visibility initiatives.

Equipment Integration Support

· Assist with the inventory and documentation of equipment obtained through acquisitions or facility consolidations.

· Coordinate asset verification activities during equipment transfers and integration projects.

· Support the collection, organization, and maintenance of equipment records associated with newly integrated locations.

· Assist operational teams in implementing established asset tracking standards.

Systems & Reporting

· Maintain accurate equipment and asset records within NextGen and related operational systems.

· Assist with data entry, record updates, and reporting activities.

· Support operational reporting by ensuring information is complete, accurate, and properly documented.

· Help identify discrepancies in asset records and coordinate corrective actions.

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Qualifications

Required:

· High school diploma or GED.

· Strong organizational, communication, and time management skills.

· Ability to coordinate multiple tasks and priorities in a fast-paced environment.

· High attention to detail and accuracy.

· Proficiency with Microsoft Office and computer-based systems.

· Valid driver’s license and willingness to travel between company locations.

Preferred:

· Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field.

· Experience supporting projects, inventory management, warehouse operations, logistics, or equipment management activities.

· Familiarity with ERP or asset management systems such as NextGen.

· Experience working in construction, heavy equipment, crane, transportation, or industrial environments.

· Ability to work in both office and outdoor yard environments as needed.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Locatio…