Executive Assistant

Executive Assistant to C-Suite Leadership Join a Mission-Driven Organization Where Your Impact Matters We are seeking an experienced, highly polished Executive Assistant to provide strategic administrative support to senior executive leadership. This is an exceptional opportunity for a proactive professional who thrives in a fast-paced environment, enjoys being a trusted business partner, and excels at managing competing priorities with professionalism and discretion.

This is a temporary-to-hire opportunity offering the potential to transition into a permanent position based on performance and business needs. The role is based in Downtown Chicago and follows a hybrid schedule, with in-office attendance Monday through Thursday and remote work on Fridays.

In this highly visible role, you will serve as a key liaison between executive leadership and internal and external stakeholders, helping ensure seamless operations and enabling leaders to focus on strategic initiatives. The ideal candidate is resourceful, organized, anticipates needs before they arise, and possesses exceptional judgment when handling confidential information.

What You’ll Do

• Manage complex executive calendars, scheduling, and prioritization of meetings and commitments
• Coordinate domestic travel arrangements, including flights, accommodations, transportation, and itineraries
• Prepare executive correspondence, presentations, reports, meeting materials, and other high-level documentation
• Support executive leadership with meeting preparation, agendas, note-taking, and follow-up actions
• Serve as a professional point of contact for internal teams, external partners, and senior stakeholders
• Anticipate executive needs and proactively resolve scheduling conflicts and administrative challenges
• Organize and coordinate large meetings, leadership events, and cross-functional initiatives
• Assist with budget tracking, expense reporting, and administrative operations
• Maintain organized electronic and physical filing systems while safeguarding confidential information
• Support special projects and strategic initiatives as assigned

What Makes You Successful

• You anticipate needs and solve problems before they become obstacles
• You remain calm and professional while managing multiple priorities and tight deadlines
• You have exceptional organizational skills and attention to detail
• You communicate confidently with executives, board members, and external stakeholders
• You handle sensitive and confidential information with the highest level of discretion
• You enjoy being a trusted partner who helps executives operate at their best

Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• 8+ years of experience supporting C-suite executives or senior leadership teams
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Outstanding written and verbal communication skills
• Strong project coordination and organizational abilities
• Experience managing complex calendars, travel arrangements, and executive communications
• Ability to work independently while collaborating effectively across teams
• Ability to travel occasionally within the United States

Why Join Us?

• Temporary-to-hire opportunity with long-term career potential
• Prime Downtown Chicago location
• Hybrid work schedule with in-office collaboration Monday-Thursday and remote Fridays
• Opportunity to work directly with executive leadership
• High-impact role with visibility across the organization
• Collaborative and professional work environment
• Meaningful work supporting organizational growth and strategic initiatives
• Competitive compensation and comprehensive benefits package

If you are an experienced Executive Assistant who thrives on organization, executive partnership, and making a meaningful impact, we’d love to hear from you.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

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