Executive Assistant

Job Number: 26-01664 Take the next step in your career in the Financial Services Industry with ECLARO’s client. We are actively seeking a dedicated and detail-oriented Executive Assistant to work with our client in New York, NY. This role offers an excellent opportunity to develop your skills, gain hands-on experience, and be part of a collaborative and growth-driven team.

Position Overview:

• This position is responsible for providing high-level administrative support in a fast paced environment by handling information requests, managing the managing partner’s email, and performing clerical functions such as preparing correspondence, receiving clients, arranging conference calls, and scheduling in person/Zoom meetings.
• It’s critical that the individual has a strong memory for minutia, e.g. remembering clients’ names.
• Strong active-listening skills are also essential, including the ability to confirm and clarify the Managing Partner’s instructions to ensure alignment and mutual understanding.
• This role requires someone who is highly resilient, maintains composure under pressure, and is comfortable navigating direct and occasionally intense communication.

Responsibilities:

• Prepares memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
• Answers all incoming and outgoing calls, maintains accurate logs and fields calls as needed to resolve questions clients may have.
• Needs to be gatekeeper and delve into responding and resolving all questions, schedules appointments, and prepare partner for meetings including managing his personal calendar
• Manages the partner’s email account, responds to emails when able and makes the partner aware of any outstanding items.
• Assists with organizing tax files, address tax notices, and tax related projects as directed by managing partner
• Tracks all projects and make the partner aware of what needs to be accomplished and time lines for completion
• Greets clients and develop relationships so that clients feel comfortable and believe that their needs are being met
• Manages travel arrangements

Required Qualifications:

• Bachelor’s Degree
• Minimum of 3+ years of relevant work experience working 1:1 successfully with a Management Executive
• Excellent verbal and written communications skills
• Strong organizational and detailed skills
• Able to multi-task, and work independently
• Problem-solving and critical-thinking skills
• Proficiency in Microsoft Office Applications including Excel, PowerPoint, and Word

Salary: $75000.00-$100000.00/year

If interested, you may contact:

Gail Ramos [email protected] 2012839561 Gail Ramos | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.