Executive Assistant

Executive Assistant

Location: Brooklyn, New York City, NY

Work Arrangement: On-site, 5 days/week

Employment: Full-time

Salary: $100,000–$140,000

Experience: 3–6 years

About the Role

We are looking for an Executive Assistant with 3–5+ years of experience supporting CEOs or C-suite executives , ideally within early-stage, venture-backed startups.

You will support the CEO and Chief of Staff at a fast-growing coaching marketplace that has reached $15M ARR with a team of four . This is a high-ownership role where you will serve as a key operational partner, managing executive communications, scheduling, coach relationships, payments, events, and day-to-day administrative operations.

The ideal candidate is highly self-directed, communicates exceptionally well, moves quickly, and can operate independently in a fast-changing startup environment.

Key Responsibilities

Executive Support

• Manage calendars and inboxes for the CEO and Chief of Staff.
• Coordinate meetings, scheduling, and follow-ups.
• Draft and ghostwrite emails and communications on behalf of the CEO .
• Represent the company professionally in external communications.
• Anticipate needs and proactively manage executive priorities.

Coach & Client Relationship Management

• Manage communications between clients and coaches.
• Coordinate coach introductions and scheduling.
• Share relevant information and follow up with clients and coaches.
• Maintain strong relationships and ensure timely communication.

Invoicing & Payments

• Manage invoice creation and distribution.
• Follow up on outstanding payments and collections.
• Coordinate and process coach payments.
• Maintain accurate payment and financial records.
• Assist with light accounting and administrative finance tasks.

Events & Logistics

• Plan and coordinate monthly company/client events.
• Manage restaurant, airline, and other vendor coordination.
• Maintain guest lists and event logistics.
• Handle last-minute changes and ensure smooth execution.

Administrative Operations

• Organize and maintain tax and other company documents.
• Maintain CRM records and administrative data.
• Support ad hoc operational projects as needed.
• Identify opportunities to improve administrative workflows and automation.

Required Qualifications

Experience

• 3–5+ years of Executive Assistant experience.
• Experience supporting a CEO, Founder, Chief of Staff, or C-suite executive .
• Experience working at an early-stage startup , ideally Seed through Series D.
• Direct experience reporting to or closely supporting a senior executive.
• Strong track record of stability; candidates with repeated roles lasting less than 12 months may not be a fit.

Communication

• Exceptional written and verbal communication skills.
• Strong experience drafting professional emails and executive communications.
• Comfortable ghostwriting on behalf of a CEO .
• Able to communicate professionally with clients, coaches, vendors, and other external stakeholders.

Working Style

• Highly self-directed and proactive.
• Able to ramp quickly without extensive training or hand-holding.
• Strong organizational and prioritization skills.
• Comfortable managing multiple priorities in a fast-paced startup environment.
• High attention to detail and strong follow-through.

Location

• Must currently be based in New York City or willing to relocate.
• Must be available to work 5 days per week in the Brooklyn office .

Preferred Qualifications

• Experience managing invoices, payments, collections, or light accounting .
• Event planning and logistics coordination experience.
• Experience with CRM platforms such as Attio or HubSpot .
• Experience with workflow and automation tools.
• Experience working in a small, high-growth startup environment.
• Willingness to work with evolving responsibilities as the company scales.

Technology Stack

• Attio
• Google Workspace
• CRM platforms
• Automation tools

Compensation & Benefits

• Base Salary: $100,000–$140,000
• Full-time position
• 5 days/week in-office in Brooklyn
• Visa sponsorship may be considered
• Opportunity to grow into a broader operational role as the company scales

Ideal Candidate Profile

The ideal candidate is not simply a traditional corporate EA . We are looking for someone who has worked directly with a CEO or C-suite executive in a **scrappy, early-stage start…