Virtual Assistant

Company Description Forward Thinking provides expert witness services and advanced risk assessment solutions for power utilities and energy infrastructure organizations. The company specializes in quantitative risk assessment, enterprise risk management, risk registers, asset and system risk, reliability and resilience, consequence modeling, and risk-informed decision support. Forward Thinking combines engineering expertise, probabilistic modeling, and practical utility experience to help clients make stronger technical, strategic, and legal decisions. Team members collaborate with industry stakeholders on complex projects that influence critical infrastructure reliability and safety.

Role Description This is a part-time, Virtual Assistant role based in the Los Angeles Metropolitan Area. The Virtual Assistant will support daily operations by managing calendars, scheduling meetings, organizing travel arrangements, and coordinating internal and external appointments. Responsibilities include handling email and phone communications, maintaining digital and physical records, preparing documents and presentations, and assisting with basic data entry and report formatting. The role also involves supporting project workflows, updating task trackers, and liaising with team members to ensure timely completion of deliverables. The Virtual Assistant will contribute to a professional, organized, and efficient work environment and may assist with occasional client-facing administrative tasks.

Qualifications

• Strong administrative and organizational skills, including calendar management, scheduling, and document preparation.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software, email and scheduling platforms).
• Effective written and verbal communication skills for professional correspondence and internal coordination.
• Ability to prioritize tasks, manage time independently, and maintain attention to detail in a fast-paced environment.
• Comfort with handling confidential information and maintaining professional discretion.
• Experience supporting teams in technical, consulting, or professional services settings is beneficial.
• High school diploma required; an associate’s or bachelor’s degree in business, administration, or a related field is an advantage.
• Willingness to work on-site in the Los Angeles Metropolitan Area and collaborate with a diverse, multidisciplinary team.