HR Admin Assistant

We are looking for an HR Admin Assistant to support day-to-day human resources operations for a manufacturing environment. This contract position is ideal for someone who enjoys balancing administrative accuracy with employee support, while working closely with HR on benefits, documentation, onboarding, and payroll-related tasks. The role requires someone who is detail-oriented, communicates clearly, protects confidential information, and stays organized in a fast-paced, onsite setting.

Responsibilities:

• Maintain organized HR records and documentation in accordance with company policies, audit expectations, and record retention guidelines.

• Prepare, distribute, and monitor internal HR communications so employees and leaders receive timely and consistent updates.

• Assist with revising and circulating policies, procedures, standard work instructions, and employee notices.

• Safeguard sensitive personnel information, including employee files, medical records, attendance matters, and corrective action documentation.

• Coordinate recruiting and onboarding activities by arranging interviews, assembling new employee materials, collecting required paperwork, and supporting first-day processes.

• Review timekeeping records to identify missed punches, approval gaps, and other discrepancies, then follow up with supervisors and employees to resolve issues.

• Provide payroll support by documenting adjustments, helping process authorized changes, and responding to employee questions related to pay and deductions.

• Help administer employee benefits and leave-related processes while partnering with the HR team to support workforce needs across multiple sites.

• Spend time on the manufacturing floor as needed to support employees, answer questions, and maintain approachable HR visibility.

• 2+ years of administrative experience, with prior exposure to human resources support strongly preferred.

• High school diploma required; an associate degree in business, human resources, or a related field is preferred.

• Working knowledge of HR administration, onboarding, employee relations, benefits support, and payroll or timekeeping processes.

• Experience using Microsoft Office applications, including Excel, and familiarity with HRIS platforms such as Workday.

• Strong written and verbal communication skills with the ability to interact effectively across departments and shifts.

• Excellent attention to detail and the ability to manage documentation accurately in a deadline-driven environment.

• Proven ability to handle confidential employee and payroll information with discretion and professionalism.

• Comfortable working onsite and engaging with employees in a manufacturing setting.

TalentMatch ®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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