Executive Assistant to the CEO

About us

Stacked Farm is redefining fresh food through fully automated indoor vertical farming. Using proprietary robotics, automation and growing technology, we design and build our own farms to produce premium leafy greens and herbs year-round — with no pesticides and almost no human handling from seed to harvest.

Founded in Australia and now expanding into the U.S., we’re growing quickly across new farms, R&D facilities and product lines. Our approach has earned global recognition, including being named an Australian Financial Review Sustainability Leader 2025, winning both the Agriculture & Environment category and Overall Innovation Award, and being recognised by TIME among the world’s leading GreenTech companies.

We’re building a smarter, cleaner and more consistent way to grow fresh food — and we’re looking for great people to help us scale it.

Find out more at https://stackedfarm.com/

About the role:

The Executive Assistant (EA) works closely with our CEO to keep priorities moving, days running smoothly and the right things getting done. This is a high-trust, fast-moving role for someone who is highly organized, proactive and comfortable working across a lot of moving parts.

You’ll manage executive coordination and day-to-day administration, anticipate needs, solve problems before they become problems and help create the space for our CEO to stay focused on the work that matters most. From time to time, you’ll also support other members of our executive team.

As we continue building our U.S. operations, you’ll also play a hands-on role in supporting our Los Angeles and Las Vegas offices — helping coordinate logistics, company activities and the many practical details that come with a growing business.

No two days will look exactly the same. The role calls for discretion, good judgment, adaptability and the confidence to take ownership. Occasional travel will be required to support executive engagements, company events and operations across our U.S. locations.

Core responsibilities of the role:

Executive support and coordination

• Provide high-level day-to-day support to the CEO, managing priorities, calendar, meetings, communications, travel and follow-up across multiple time zones.
• Act as a trusted liaison between the CEO and internal and external stakeholders, ensuring communication is timely, professional and well coordinated.
• Coordinate leadership and stakeholder meetings, including scheduling, agendas, materials, logistics, minutes and action tracking.
• Prepare and format correspondence, presentations, reports, briefing materials and other executive documentation.
• Coordinate domestic and international travel for the CEO, including itineraries, bookings, visas, logistics and changes, with occasional support for other executives.
• Track key actions, deliverables and deadlines, and provide occasional support to other members of the executive team as required.

Projects, systems and administration

• Support CEO-led projects and strategic initiatives through research, coordination and progress tracking.
• Maintain organized and secure executive records, shared documentation, dashboards and key files.
• Manage executive tools and systems, including Google Workspace, Slack and scheduling platforms, and identify opportunities to improve workflows and efficiency.
• Support travel and expense systems, reporting and reconciliations in line with company policy.

Los Angeles and Las Vegas office support

• Support the smooth day-to-day operation of the Los Angeles and Las Vegas offices, including vendors, office resources, facilities, visitors, onboarding, hospitality and team events.
• Coordinate with HR, Finance, Legal and other teams on local administrative and operational requirements.

Required experience and competencies:

• Exceptional organization, time management and attention to detail, with the ability to manage competing priorities in a fast-paced environment.
• Strong written, verbal and interpersonal communication skills, with the judgment and professionalism to work confidently with senior stakeholders.
• Advanced proficiency in Google Workspace and collaboration tools such as Slack, Zoom, Canva, Pitch and Jira, with the ability to quickly learn new systems.
• Confident using AI productivity tools such as ChatGPT and Claude to support research, streamline workflows and improve output.
• Proactive, resourceful and discreet, with strong judgment, emotional intellig…