Executive Assistant to the Chair

The Agency
The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City’s architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38,500 designated buildings and sites in New York City, most of which are located in 159 historic districts across all five boroughs.

Working at the Landmarks Preservation Commission provides a unique opportunity to develop professionally, engage with some of New York City’s most significant historic resources, serve the public, and help advance LPC’s mission to preserve and protect the city’s architectural, historical, and cultural heritage.

The Team
The Executive Assistant to the Chair is a key member of LPC’s Executive and Administration teams, providing administrative and operational support to the Chair, Commissioners, and senior leadership.

Your Impact
The Executive Assistant to the Chair serves as the confidential assistant to the Chair and Executive Director, and supports senior leadership, providing operational and administrative support.

Your Responsibilities
- Assures the smooth operation of the Chair’s Office by performing routine and other delegated duties;
- Assists the Chair in administration and other operations of the agency;
- Coordinates the Chair’s schedule, including all internal and external meetings, events, and calls;
- Answers the Chair’s phone and responds to routine inquiries from City officials, the public, and agency staff, handling, routing, and drafting correspondence, and maintaining the Chair’s files;
- Acts as an administrative liaison to the Commissioners;
- Ensures well-run and efficient LPC public hearings, including preparation of documents, coordination of commissioners’ schedules, and other tasks.
- Coordinate required administrative actions for public hearings and public meetings, which may include notifying property owners and public officials via mail and email, creating agendas and posting legal notices, preparing agendas, printing and compiling meeting materials;
- Assists in the development and implementation of projects delegated by the Chair and/or undertaken by the Chair’s Office;
- Performs special projects, including organizing and compiling agency information and reports, as needed;
- May provide administrative support for other departments, which includes reception, outreach mailings, research department filings, and support for LPC’s public hearings.
- Occasional attendance at events outside regular hours.
- Other tasks and special projects as assigned.

The position requires excellent technology, communication, and customer service skills.

QUALIFICATION REQUIREMENTS
1. A baccalaureate degree from an accredited college and one year of satisfactory, progressively responsible clerical, secretarial, administrative and/or general office management experience, one year of which must have been in a responsible administrative or secretarial capacity; or
2. An associate degree or 60 semester credits from an accredited college and two years of the experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent and four years of the experience described in 1 above; or
4. Education and/or experience equivalent to 1 & 2 above.

PREFERRED SKILLS
The ideal candidate will be professional, responsible, well-organized, and punctual; have initiative and a willingness to learn, a collaborative, proactive and responsive approach; have excellent communication skills and be accurate in oral and written communications; have experience handling sensitive and confidential material; be able to meet deadlines and handle a fast pace; be proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access).
How to Apply
Please submit resume and cover letter to: JobsNYC at https://cityjobs.nyc.gov/

Please Note
- The Landmarks Preservation Commission will only respond to qualified candidates. While we appreciate every applicant’s interest, only those under consideration will be contacted.

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