Executive Assistant to the CEO

Job Summary:

We are seeking a highly organised and proactive Executive Assistant to CEO/DIRECTOR to provide comprehensive administrative and operational support. Rainbow Fostering is UK’s leading independent fostering agency, rated Ofsted Outstanding in all areas. Since 1998, we have been dedicated to building bright futures for children and young people.

Working within the Business Support Team, the role requires excellent attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in ensuring the smooth running of the department by handling administrative duties, compliance checks, and correspondence while supporting the Head of Department in their daily responsibilities.

Key Responsibilities:

• Carry out all statutory checks (DBS, Medicals, Local Authority Checks) for foster carers, back up carers, household members and others.
• Provide general administrative assistance to the CEO/DIRECTOR, ensuring smooth day-to-day operations.
• Manage incoming and outgoing emails, responding professionally and promptly.
• Handle telephone calls, directing inquiries appropriately and providing necessary information.
• Manage and maintain department records, files, and documentation securely and efficiently.
• Schedule, coordinate, and prepare agendas for meetings, taking minutes and following up on action points.
• Prepare reports, presentations, and other documents as required.
• Assist in organizing events, training sessions, and departmental activities.
• Ensure all compliance requirements and regulatory checks are completed accurately and on time.
• Maintain accurate databases and records, ensuring data is up to date and securely stored.
• Monitor office supplies and place orders when necessary, assisting in processing invoices, expenses, and financial documentation.

Key Skills & Requirements:

• Previous experience in an administrative or PA role, preferably in a similar setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with the ability to multitask and prioritize workloads effectively.
• Strong attention to detail and accuracy in all tasks.
• Good understanding of compliance and regulatory requirements (training will be provided if necessary).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Professional, proactive, and able to handle confidential information with discretion.

Desirable:

• Experience in compliance, audits, or regulatory processes.
• Familiarity with data protection and confidentiality regulations.

If you are a detail-oriented and motivated professional looking to support a dynamic department, we would love to hear from you! Join Rainbow Fostering if you are passionate about making a real difference in the lives of children and young people.

Job Types: Full-time, Graduate

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Casual dress
• Company car
• Company events
• Discounted or free food
• Free parking
• On-site parking
• Sick pay
• Transport links

Application question(s):

• This is an office based role. Are you willing to attend the office full time during working hours of 9am-5:30pm?

Education:

• Bachelor’s (required)

Experience:

• Admin: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person