Executive Support Assistant

Company Overview

The Janz Corporation is a Service Disabled Veteran Owned Small Business dedicated to supporting federal and military healthcare markets with a comprehensive range of medical products. Since 1999, the company has established itself as a trusted provider of pre-hospital and hospital equipment, serving clients from the battlefield to the bedside.

Overview

We are seeking a highly organized and proactive Executive Support Assistant to provide comprehensive administrative support to senior executives. The ideal candidate will excel in managing complex calendars, coordinating meetings with vendors/customers, researching tradeshows, following up on leads and handling confidential information with professionalism and efficiency. This role offers an exciting opportunity to contribute to a dynamic organization that supports critical healthcare initiatives.

Duties

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing correspondence, reports, and presentations using productivity software such as Microsoft Office.
• Research vendors and potential industry partners
• Assist in planning and executing company events, meetings, and conferences, including logistics and vendor coordination.
• Support project coordination efforts by tracking deadlines, preparing documentation, and collaborating with team members.
• Maintain confidentiality when handling sensitive information and demonstrate excellent phone etiquette at all times.

Qualifications

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a professional environment.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with productivity software such as DocuSign.
• Experience with event planning and project management.
• Excellent written and verbal communication skills with attention to detail for proofreading and transcription tasks.
• Technical proficiency in video conferencing software and internal communication tools.
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.

Join our team as an Executive Support Assistant to play a vital role in ensuring our leadership operates smoothly while supporting our mission of delivering essential healthcare solutions.

Pay: $50,414.87 - $60,714.68 per year

Application Question(s):

• Do you have at least 5 years experience as an Executive Assistant?
• Please list where you have obtained your Executive Assistant experience.

Work Location: In person