Executive Assistant

Our clients Marketing team is seeking an Executive Assistant to provide support for marketing executives. As an Assistant, you will be responsible for administrative and other supportive tasks. The ideal candidate for this role is proactive, organized, efficient, and capable of achieving amazing results in a very fast-paced and constantly changing environment. If you are someone who obsesses over details, thrives in a collaborative environment, and jumps at the opportunity to take on new challenges, then this is a great role for you.

Responsibilities

● Handle complex scheduling responsibilities, with exceptional attention to the details of calendar management in a fast-paced environment

● Make travel arrangements and prepare itineraries

● Prepare and manage expense reports

● Coordinate meetings with 50+ attendees: prepare agendas, secure and plan space, facilitate content development, follow up as appropriate

● Attend meetings, take notes and track action items

● Serve as a liaison between various departments

● Discreetly handle confidential and sensitive information

Basic Qualifications

● Bachelor’s Degree

● 2-3 years administrative experience in entertainment

● Strong organizational skills and the ability to pay close attention to detail while handling multiple simultaneous projects under deadline pressure

● Exceptional communication and interpersonal skills – collaboration skills are essential

● A ‘can-do’ attitude, nothing is too large or too small and the ability to work effectively under pressure

● Capacity to engage professionally with associates and managers at every level

● Strong proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Google Docs/Spreadsheets, Gmail

● Good energy and a calming presence

● Ability to problem solve and a relentless pursuit of better ways

Preferred Qualifications

● Historical knowledge of, and passion for, media, film and television

● Experience with entertainment industry professionals both in front of and behind the camera

● Knowledge of current and past trends in SVOD, cable, and broadcast television