Executive Assistant

EXECUTIVE ASSISTANT

COMPANY : FLIGHTSTORY

REPORTING TO : CRO / Co-Founder

ABOUT FLIGHTSTORY

We are a media and investment company, and we are on a mission to elevate the stories, build the communities, and support the founders that inspire a happier, healthier humanity. We scale creator-led media, ventures and communities.

YOUR MISSION

To enable the CRO/C Suite team to operate at peak performance by removing friction, protecting focus, and driving follow-through on key priorities with speed, discretion, and excellence across both business and personal life.

OUTCOMES

CRO/C Suite team time is leveraged at the highest possible value calendar, priorities, and meetings are ruthlessly aligned with strategic goals.

Communication, information, and decisions flow clearly and quickly between the CRO/ C Suite team and all internal and external stakeholders.

High-priority tasks and projects are supported with fast, detail-perfect execution including meeting prep, research, slides, agendas, and follow-ups.

Operational and personal logistics (travel, events, household coordination) are handled seamlessly and proactively.

The CRO/C Suite team is one step ahead: briefed, protected, and focused on what matters most

The executive’s personal life runs smoothly with complete discretion creating space for rest, and personal priorities.

The Flight HQ experience is energising and high-functioning, with the EA working closely with the Office Manager to ensure the environment enables great culture, seamless operations, and performance excellence.

WHAT SUCCESS LOOKS LIKE

CRO/ C Suite team reports increased clarity, headspace, and focus.

Key meetings, communications, and decisions are well-prepped and well-followed-through.

Strategic projects are accelerated through effective support.

No surprises: issues are spotted early and resolved before they escalate.

The Flight HQ feels seamless, energising, and leadership-ready at all times.

The executive’s personal life is supported with discretion and care—creating space for rest and sustained high performance.

WE’RE LOOKING FOR

Execution Excellence: Operates with precision, urgency, and care. Nothing slips. Everything is on time, well-considered, and finished to the highest standard.

Emotional Intelligence: Can read the room, anticipate needs, and manage up and across with calm, tact, and discretion.

Prioritisation: Expert at protecting time and energy. Sees what’s truly important and can tactfully remove what isn’t.

Problem Solving: Thinks ahead. Handles ambiguity with structure. Moves things forward without needing hand-holding.

Communication: Clear, thoughtful, and fast – both written and verbal. Can draft emails, slides, or agendas with the voice of the exec.

Judgement & Discretion: Trusted with sensitive information, difficult conversations, and high-pressure decisions.

THE IDEAL CANDIDATE

Minimum 8+ years’ experience supporting a senior executive in a high-growth, fast-paced environment (start-up, media, venture, or similar)

Thrives in a high-performance culture with big ambition and high standards.

Has worked closely with founders or execs and understands the boundaryless nature of modern leadership support confident managing business and private life in parallel with complete discretion.

Tech-native: fluent in G-suite, Slack, AI tools, and calendar/email management tools

Comfortable in boardrooms and briefing decks one moment, solving practical admin issues the next.

Emotionally intelligent, calm under pressure, and able to manage up with confidence.

Takes pride in creating clarity and enabling others to lead at their best.

Collaborative and proactive partner to the Director of Happiness & Health in running an energising and well-functioning HQ.

LOCATION

Shoreditch, London : We are an in-person-first culture and believe in fostering a vibrant and work environment centred around connection and community.