Executive Team Assistant to P&T Senior Leadership

About Us

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our Commitment to Diversity, Equity and Inclusion

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The Role

The Product & Technology (P&T) department brings together around 500 product, technology, delivery and data specialists who build and support the digital products and capabilities that help the FT serve more than one million digital subscribers.

The department is led by the Chief Product and Technology Officer, who is part of the FT Management Board. The P&T senior leadership team includes the Chief Technology Officer, Chief Product Officer, Chief Data Officer, VP of Portfolio and VP of Cyber, alongside an Executive Team Assistant and business partners from the People and Finance teams.

This is a new role providing comprehensive administrative and organisational support to the P&T senior leadership team, working in partnership with the Executive Team Assistant already in post.

You’ll help keep a busy senior team organised and connected, managing complex diaries, meetings, travel and expenses as well as supporting events and other departmental activity. You’ll work with colleagues and stakeholders across different functions, levels and locations, so strong communication, sound judgement and the ability to manage competing priorities will be important.

There is also scope to become involved in wider P&T initiatives and the leadership teams of individual executives, providing opportunities to build your knowledge, skills and experience across the department.

Key Responsibilities

• Manage and coordinate complex diaries for senior leaders, including scheduling across multiple time zones and managing competing priorities.
• Arrange business travel and process expenses for members of the senior leadership team.
• Organise internal and external meetings, including room bookings, agenda preparation and meeting logistics, and welcome external visitors where required.
• Support the planning and delivery of department-wide events, including town halls, working groups, off-sites and social events, working with regional offices including Bulgaria and the Philippines.
• Liaise with internal and external stakeholders to support clear communication and effective coordination of meetings and events.
• Support senior leadership meetings through the preparation of slide decks and agendas, taking minutes where required and coordinating follow-up actions.
• Provide general administrative and ad-hoc support, including equipment ordering, maintaining team memberships and distribution lists, and managing small-value purchases.

Required Skills and Experience

• Strong organisational and prioritisation skills, with the ability to manage multiple responsibilities for a busy senior team.
• Excellent written and verbal communication skills, with the confidence to communicate professionally with colleagues and stakeholders at all levels and from a range of backgrounds.
• A high level of integrity and discretion when working with confidential or sensitive information.
• A proactive approach, with the ability to anticipate needs, use initiative and solve problems without requiring constant direction.
• The ability to work autonomously with minimal supervision while collaborating effectively with others.
• Experience organising meetings and larger events, with the ability to coordinate multiple logistical requirements.
• Excellent at…