Executive Assistant- C-Suite

Temporary Executive Assistant

Location: Santa Clara, CA (Hybrid)

Pay: $50-$75/hour

Duration: 6-8 Week Contract

About the Opportunity

A growing organization is seeking a highly organized and proactive Executive Assistant to provide support to senior leadership in a fast-paced environment. This role will be responsible for managing complex calendars, coordinating travel, supporting executive meetings, and assisting with special projects while ensuring day-to-day operations run smoothly.

This is an excellent opportunity for an experienced Executive Assistant who thrives in supporting high-level executives, managing multiple priorities, and working independently with a high degree of professionalism and discretion.

What You’ll Do

• Provide administrative support to multiple C-level executives.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements.
• Prepare meeting materials, presentations, agendas, and executive reports.
• Capture meeting notes, action items, and follow-up responsibilities.
• Process and reconcile expense reports and purchase requests.
• Support leadership meetings, company events, all-hands meetings, and off-site activities.
• Maintain organizational charts, contact lists, and executive documentation.
• Coordinate vendor and customer-facing meetings.
• Assist with office operations, including supplies, facilities, and workplace initiatives.
• Provide backup support to other executive support team members as needed.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders or executives.
• Proven experience managing multiple calendars and competing priorities.
• Strong project coordination and event planning skills.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience handling confidential and sensitive information.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently and anticipate executive needs.
• Experience with SharePoint or similar collaboration platforms is a plus.
• Comfortable adapting to changing priorities in a fast-paced environment.

What We’re Looking For

• Professional, polished, and highly resourceful.
• Strong communicator with excellent interpersonal skills.
• Ability to build relationships across all levels of an organization.
• Detail-oriented with outstanding follow-through.
• Strong problem-solving abilities and sound judgment.
• Flexible, adaptable, and team-oriented.

Compensation

$50-$75/hour , depending on experience and qualifications.

Schedule

• Hybrid work environment
• Santa Clara, CA
• Temporary assignment expected to last approximately 6-8 weeks

Apply today if you’re an experienced Executive Assistant looking for a dynamic opportunity supporting executive leadership in a collaborative and fast-moving environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.