Executive Assistant to the Co-Founder & Global CEO

Executive Assistant to the Co-Founder & Global CEO

Location: Toledo, Ohio (On-site)

(Address: 1300 Jefferson Avenue, Suite 134, Toledo, Ohio – 43604)

Employment Type: Part Time and Full Time Available

Reports To: Co-Founder & Global CEO

About iTCart

iTCart is a technology company focused on helping organizations modernize operations through artificial intelligence, intelligent automation, enterprise software, and digital transformation solutions. We work with organizations across industries to simplify complex business challenges, improve operational efficiency, and accelerate innovation.

As our business continues to expand, we are seeking an experienced Executive Assistant to partner directly with the Co-Founder & Global CEO. This is a high-impact position for a professional who thrives in a fast-paced environment, exercises sound judgment, and understands how to operate with discretion, precision, and professionalism.

Position Summary

The Executive Assistant serves as a trusted partner to the Co-Founder & Global CEO, ensuring the efficient management of executive priorities, strategic initiatives, communications, and day-to-day operations of the Executive Office.

This role extends well beyond calendar management. The successful candidate will anticipate needs, remove obstacles, coordinate across departments, facilitate executive decision-making, and ensure that critical initiatives move forward effectively.

The position requires exceptional organizational ability, executive presence, strong written and verbal communication skills, and absolute discretion when handling confidential business matters.

Key ResponsibilitiesExecutive Partnership

· Serve as the primary point of coordination for the Office of the CEO.

· Manage the CEO’s calendar by aligning meetings and commitments with organizational priorities.

· Anticipate scheduling conflicts and proactively recommend solutions.

· Prepare the CEO for meetings by providing agendas, background materials, briefing documents, and relevant business insights.

· Manage competing priorities while ensuring the CEO’s time is allocated effectively.

· Handle confidential communications with professionalism and sound judgment.

Strategic Coordination

· Track executive initiatives and ensure timely follow-up across departments.

· Coordinate cross-functional projects involving Operations, Finance, Technology, Sales, Marketing, Human Resources, and Legal.

· Monitor progress against executive priorities and provide regular status updates.

· Identify potential risks, bottlenecks, or delays and escalate issues appropriately.

· Assist in planning and executing strategic initiatives led by the CEO.

Executive Communications

· Draft and edit executive correspondence, presentations, reports, speeches, meeting summaries, and other business communications.

· Review documents for accuracy, consistency, and professionalism before executive approval.

· Serve as a liaison between the CEO and internal teams, customers, partners, investors, and external stakeholders.

· Ensure communications are handled promptly and reflect the professionalism of the Executive Office.

Meeting & Executive Operations

· Coordinate executive leadership meetings, board meetings, strategic planning sessions, and customer briefings.

· Prepare meeting agendas and supporting materials.

· Record meeting minutes, document decisions, and maintain action trackers.

· Ensure follow-up actions are completed within agreed timelines.

· Coordinate participation of internal and external stakeholders.

Board & Leadership Support

· Support preparation for Board of Directors meetings and executive leadership reviews.

· Assist in compiling reports, presentations, financial summaries, and supporting documentation.

· Coordinate logistics for executive meetings and strategic planning sessions.

· Maintain confidential executive records and governance documentation.

Travel & Executive Events

· Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed itineraries.

· Coordinate executive participation in customer meetings, conferences, speaking engagements, and industry events.

· Prepare travel briefings and ensure all logistical arrangements are executed efficiently.

· Support executive events by coordinating schedules, materials, and stakeholder communications.

Relationship Management

· Build productive wo…