Executive Assistant to Founders at Unicorn Startup

The Big Picture

 

Our client is a tech company startup that just reached Unicorn status. They are a small, high-performing team operating in a true startup environment: fast-paced, high-expectation, and constantly evolving. The bar is high, and the team is deeply committed to what they’re building.

This role sits directly alongside senior leadership and offers a front-row seat to how a company scales. It’s an opportunity for someone who wants to be deeply embedded in the business, not just supporting it, but helping it run.

This is not a “learn startup life as you go” kind of role. They’re specifically looking for someone who has already supported founders in a fast-moving startup environment. You understand the pace, unpredictability, and intensity that come with building a company, and you’re energized by being a trusted partner who helps leaders stay focused on what matters most.

 

What You’ll Tackle

 

You’ll play a critical role in keeping the Founders and the broader team aligned, organized, and operating efficiently.

• Own complex calendar management, scheduling, and prioritization for executives

• Provide seamless personal support, managing scheduling, appointments, reservations, household coordination, special projects, and other day-to-day matters that enable the Founders to stay focused on the business

• Coordinate meetings end-to-end, including agendas, materials, notes, and follow-ups

• Manage domestic and international travel logistics, often with shifting priorities

• Act as a key liaison between executives, internal teams, and external stakeholders (investors, partners, etc.)

• Draft and manage communications, presentations, and confidential materials

• Track key initiatives and ensure follow-through on priorities and deadlines

• Identify opportunities to streamline workflows and improve operational efficiency

• Support planning and execution of team events, offsites, and board/investor meetings

• Handle expense reports, invoices, and light budget/vendor coordination

• Assist with onboarding logistics and cross-functional coordination

• Jump in where needed — from operations to office support — as priorities evolve

What you Bring

• Strong organizational and prioritization skills

• Ability to operate with urgency without sacrificing quality

• A proactive, anticipatory mindset — you’re always a few steps ahead

• Clear, concise communication

• High level of discretion and professionalism

• Comfort with tools like Google Workspace, Slack, and calendar management systems

• A collaborative, low-ego approach to getting things done

Experience

• 7+ years of experience supporting fast-moving Founders both personally and professionally with high expectations

• Experience in a recognized, high-performing startup or high-growth environment required

• Proven success managing a blend of business and personal priorities with discretion, urgency, and sound judgment

• Bachelor’s Degree preferred

You Tend to Be . . .

• Highly intuitive, you anticipate needs before they’re articulated

• Scrappy and resourceful, you figure things out quickly

• Calm under pressure, even when things are moving fast

• Detail-oriented and highly reliable

• Comfortable being “on” and responsive in a dynamic environment

• Invested in the success of the people you support

The Perks and Practicalities

 

Location: New York City, Flatiron District

Compensation: $150-175k

Benefits: Full benefit package, equity

Work model: Full-time, in office, 5 days