Executive Assistant

A highly stable and well-established Orange County organization is seeking an experienced Executive Assistant to support a busy Leasing Division within a professional corporate environment.

This is an excellent opportunity for a polished, detail-oriented administrative professional who thrives in a fast-paced, high-volume setting and enjoys working with complex documentation, legal correspondence, and executive-level coordination.

This is not a light administrative role. The ideal candidate will be highly organized, proactive, resourceful, and comfortable managing a constant flow of detailed leasing documentation and executive support responsibilities.

Key Responsibilities

• Support multiple Leasing Executives with administrative and executive assistant responsibilities
• Prepare, edit, proofread, and manage detailed leasing documents including:
• Leases
• Letters of Intent (LOIs)
• Addendums
• Internal correspondence
• Legal and tenant documentation
• Manage calendars, meetings, expense reports, and weekly reporting
• Coordinate document routing and approvals with internal legal teams and executives
• Track leasing updates and maintain organized documentation/files
• Serve as liaison between tenants, internal departments, and business partners
• Coordinate onsite meetings, lunches, and team support activities
• Assist with PowerPoint presentations, reports, and projects
• Handle confidential information with professionalism and discretion

Ideal Background

Strongly preferred experience includes:

• Commercial or retail real estate property management
• Leasing administration
• Legal administrative support
• Executive assistant support within corporate environments
• High-volume document management roles

Qualifications

• 5+ years of Executive Assistant or high-level administrative support experience in commercial, retail property management or the legal field
• Advanced Microsoft Word skills required
• Strong proofreading, formatting, and organizational abilities
• Excellent communication and interpersonal skills
• Ability to multitask and manage competing priorities effectively
• Experience supporting fast-paced teams and deadline-driven environments
• Professional, polished, and service-oriented demeanor
• PowerPoint, Adobe, and Excel proficiency required
• Yardi, AppFolio, or MRI software experience is a plus

Compensation & Benefits

• Approximately $80-90K base salary (DOE)
• Bonus opportunity
• Strong Employee & Family medical benefits
• 401(k) with company match
• Paid holidays and vacation
• Stable, team-oriented work environment

The company offers a highly professional culture, strong leadership, excellent stability, and long-term career opportunity for someone who enjoys being an integral part of a busy and successful team.