Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced legal environment. The ideal candidate will be detail-oriented, resourceful, trustworthy, and comfortable managing multiple priorities.

Key Responsibilities:

• Manage and coordinate executives’ calendars, meetings, appointments, and schedules.
• Monitor and triage email, prioritize communications, and resolve scheduling conflicts.
• Prepare executives for meetings and upcoming commitments by organizing materials, reminders, and schedules.
• Draft and manage emails, correspondence, reports, presentations, and other documents.
• Support recruiting, operations, billing, marketing, and business development activities.
• Coordinate speaking engagements, networking activities, client events, and internal firm events.
• Maintain organized administrative files and assist with office operations.

Required Qualifications:

• professional experience: executive assistant or legal support experience preferred.
• Exceptional organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Google Workspace, Microsoft Office (Word, Excel, PowerPoint, Outlook), and Adobe.
• Ability to work independently, proactively solve problems, and adapt to changing priorities.
• Strong interpersonal skills and ability to work with different personalities.
• High level of discretion, confidentiality, reliability, and professionalism.
• Ability to work effectively in a fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree preferred.
• Previous legal assistant or law firm experience.
• Spanish fluency is a plus.

Physical Requirements:

• Ability to sit and work at a computer for extended periods.
• Frequent use of computer/telephone equipment.
• Occasional standing, walking, reaching, and lifting of office materials up to 50 lbs.