Executive Real Estate Assistant

This job posting is NOT suitable for someone whose goal is to become a real estate agent.

Real Estate broker seeking an experienced and organized executive assistant to join our team. The ideal candidate will have a minimum of 2 years of experience in real estate transactions, commercial and property management experience is a plus. The candidate should possess exceptional organizational and project management skills, be detail-oriented, and a team player.

Responsibilities:

• Manage all systems for sellers, buyers, lead generation, database management, and back-office support from “Customer Acquisition-to-Contract.”
• Audit transaction coordinators’ transactions from “Contract-to-Close.”
• Create and maintain an operations manual that documents all systems and standards.
• Schedule and coordinate calendar appointments.
• Research R/E issues, vendors, and solutions.
• Have a clear and complete understanding of real estate transactions and CAR forms utilized in the Los Angeles area.
• Provide administrative support, including overseeing transactions and paperwork, and assisting with social media marketing.
• Have confidence in speaking, writing, and communication skills in person, via email, and the phone.

Requirements:

• Minimum of 2 years of real estate transaction experience. Preferable if experience is within the real estate support realm.
• Experience working with high profile clientele, business managers, financial advisors, etc
• Strong understanding of CAR Zipforms, TheMLS, Docusign, Dropbox, costar, loopnet, and Google Suites, SISU, Follow up Boss, and Mailchimp.
• Must have proven experience as an Executive Assistant, Listing Manager, or other relevant administrative support.
• California Real Estate License is preferred.
• Highly attuned eye for details.
• Must have an iPhone.
• Experience with social media marketing is a huge plus
• AI knowledge for marketing and administrative work

Job Type: Full-time

Pay: $26.85 - $32.33 per hour

Work Location: Hybrid remote in Beverly Hills, CA 90211