Executive Assistant / Administrative Coordinator

Harbour is seeking a highly organized and proactive Executive Assistant / Administrative Coordinator to support our real estate development and executive leadership teams.

This role will be responsible for assisting with project coordination, administrative tasks, scheduling, travel arrangements, document management, and general day-to-day support across multiple business functions. The position will also provide personal assistance to company executives as needed, including travel planning, reservations, scheduling, and personal administrative coordination.

Key Responsibilities

• Calendar management and scheduling
• Travel planning, booking, and itinerary coordination
• Meeting coordination and follow-up
• Email drafting and correspondence
• Document organization and file management
• Tracking action items and project deliverables
• Vendor, consultant, and contractor coordination
• Expense tracking and receipt organization
• Personal administrative assistance for executives as needed
• General administrative support for real estate development, construction, and operations activities

Qualifications

• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities
• Ability to manage multiple priorities and deadlines simultaneously
• Self-starter with a proactive attitude and problem-solving mindset
• Professional demeanor and discretion when handling confidential information
• Proficiency with Microsoft Office, Google Workspace, and common business software platforms

Preferred Experience

• Administrative, executive assistant, project coordinator, or office management experience
• Experience in real estate, construction, architecture, development, hospitality, or related industries is a plus
• This position offers the opportunity to work directly with company leadership while gaining exposure to real estate development, construction, operations, and executive management.