Executive Assistant

Job Overview
At 2020 Vision Youth, we are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and facilitating efficient communication across departments. Your proactive approach, exceptional organizational skills, and positive attitude will help drive our company’s success. This position offers an exciting opportunity for a motivated professional eager to contribute to a fast-paced, collaborative environment while honing their office management expertise.

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings with precision and attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Maintain organized filing systems, both physical and digital, including data entry and document management using Google Workspace and Microsoft Office tools
• Support office management tasks such as supply ordering, equipment maintenance, and front desk responsibilities including greeting visitors and managing front desk operations
• Assist with bookkeeping activities accounting software for basic financial record keeping
• Provide personal assistant support to executives, including travel arrangements, calendar management, and task prioritization

Qualifications

• Proven experience in office administration or executive support roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong customer service orientation with professional phone etiquette and interpersonal skills
• Experience with office management tasks such as filing, proofreading, calendar management, and receptionist duties (medical or dental receptionist experience is a plus)
• Knowledge of bookkeeping procedures using QuickBooks or similar software is preferred
• Ability to handle confidential information discreetly while maintaining a positive attitude and proactive approach

Join us as an Executive Assistant and become an integral part of our vibrant team! We value energetic professionals who thrive on organization, communication excellence, and supporting leadership—helping us achieve our goals while advancing your career in a rewarding environment.

Pay: From $16.00 per hour

Benefits:

• Health insurance
• Life insurance
• Retirement plan

Work Location: In person