Assistant Management Executive- Westchester
- Source: LinkedIn
- AKAM
- $60,000 to $75,000 /yr
- On-site
- New York City
- Senior
Job Description
What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 12 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.
**Position Summary** The Assistant Management Executive provides direct support to senior management executives overseeing a portfolio of residential properties, primarily cooperatives and condominiums, throughout Westchester County. This role is ideal for a highly organized, proactive professional who can manage multiple priorities, support portfolio operations, and ensure high levels of service to boards and residents.
**Key Responsibilities** 🏢 **Portfolio Support**
- Assist Management Executives in overseeing a portfolio of co-op and condominium properties
- Coordinate day-to-day operational needs across multiple buildings
- Track ongoing projects, inspections, and building initiatives
**Board & Resident Coordination**
- Support communication with co-op and condo boards
- Prepare board packages, meeting agendas, and supporting documents
- Respond to resident inquiries and escalate issues as needed
- Follow up on board decisions and action items
**Financial & Administrative Support**
- Assist with budget preparation and financial tracking
- Review invoices, code expenses, and coordinate approvals
- Help monitor operating expenses and flag variances
- Maintain financial and administrative records for each property
**Operations & Vendor Coordination**
- Coordinate service requests, maintenance schedules, and vendor access
- Assist with vendor management, including tracking contracts and insurance
- Follow up on work orders and ensure timely completion
**Compliance & Documentation**
- Maintain organized records for each property (leases, bylaws, reports, compliance filings)
- Assist with regulatory compliance and required inspections
- Ensure documentation is up to date and accessible
**Team & Executive Support**
- Provide administrative and operational support to multiple Management Executives
- Manage calendars, schedule meetings, and coordinate site visits
- Prepare reports, correspondence, and internal documentation
**Qualifications**
- 2–5+ years of administrative or property management experience
- Experience with co-ops and condominiums preferred
- Strong organizational and multitasking skills
- Basic financial knowledge (budgeting, invoices, expense tracking)
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and property management systems
**Key Traits**
- Detail-oriented and highly organized
- Proactive and able to anticipate needs
- Strong follow-through and accountability
- Comfortable working in a fast-paced, multi-property environment
- Team player with a professional demeanor
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