Executive Family Assistant

A warm, down-to-earth private family is seeking a proactive, high-agency Executive Family Assistant to serve as a key right-hand partner. This dual-scope role combines hands-on support for school-aged children with household management, personal assistance, and business support.

The ideal candidate is a natural systems-builder and problem-solver who genuinely enjoys working with children, anticipates needs, and thrives in a dynamic environment. Working alongside household staff and other executive support professionals, this role offers significant autonomy, trust, and opportunity to make a meaningful impact.

Key Responsibilities

Family Support & Educational Care

• Oversee the master family calendar, including school, activities, appointments, and social events.
• Provide engaging, age-appropriate activities and support daily routines, transportation, meals, and organization.
• Travel with the family as needed and provide occasional overnight care.
• Adapt calmly and flexibly to changing schedules and family needs.

Household Management & Events

• Coordinate with caregivers and household staff to ensure smooth daily operations.
• Manage household maintenance, repairs, deliveries, vendors, supplies, and organization projects.
• Coordinate vendors and logistics for family events, holidays, birthdays, and gatherings.

Personal & Lifestyle Assistance

• Coordinate appointments, reservations, purchasing, returns, gifts, correspondence, and special projects.
• Manage personal travel logistics, including itineraries, bookings, and packing support.

Business & Executive Support

• Assist with projects, research, document preparation, and professional vendor communication.
• Partner closely with the family’s remote Executive Assistant and broader support team.

Qualifications & Profile

• 3+ years of Executive Assistant, Personal Assistant, or Family Assistant experience, plus hands-on experience with school-aged children.
• Strong calendar management, logistical planning, organization, and communication skills.
• Proactive, decisive, adaptable, and comfortable working independently.
• Warm, compassionate, low-ego, and calm under pressure.
• Tech-savvy and comfortable with scheduling and productivity tools.
• Comfortable coordinating with household staff, vendors, and other professionals.
• Conversational Spanish highly preferred.
• Pediatric CPR/First Aid certification preferred or willingness to obtain.
• Valid driver’s license and comfortable with job-related driving.

Schedule, Compensation & Benefits

• Full-time, primarily onsite support with flexibility for early mornings, evenings, weekends, and travel as needed.
• $140,000–$160,000+ DOE.
• Comprehensive health, dental, and vision coverage.
• Paid time off and holidays.
• Gas and mileage reimbursement for job-related driving.
• Dedicated private office space.