Executive Assistant

Job Title: Executive Assistant (In-Office / Shared Support for Co-Founders)
Job Type: Full-time
Salary: $70,000 - $85,000 a year (Depending on Experience)
Location: San Diego, CA (In-Office / Local Errands & Travel)

About Us

We are a fast-paced, innovative digital advertising agency driven by creativity, data, and scaling our clients’ brands. Led by two co-founders, our daily operations move quickly, requiring seamless collaboration and flawless execution. We are looking for an exceptional, highly discrete Executive Assistant (EA) to act as a trusted business partner and logistical anchor shared directly between our two founders.

Position Overview (Blended Support & Local Presence)

This is a full-time, in-office position based at our San Diego headquarters, ensuring you work directly alongside our leadership team to foster high-level collaboration from day one. You will serve as our trusted, on-the-ground presence for daily operations, local physical errands, and city-based logistics. In addition to being in the office, this role requires a willingness to travel with the company to support the founders during off-site events, client productions, or business trips.

Because you are supporting two active entrepreneurs, their professional commitments heavily bleed into their personal lives—we look at their schedules as one unified ecosystem. You will not just be organizing business meetings; you will be masterfully balancing their corporate calendars alongside their personal organization, family commitments, appointments, and lifestyles.

Key Responsibilities

• Unified Lifestyle & Business Calendar Optimization: Masterfully coordinate complex, blended calendars for two founders, treating personal schedules, family obligations, and business demands as one integrated timeline.
• Comprehensive Travel Coordination & Attendance: Manage all aspects of end-to-end travel arrangements (flights, lodging, ground transportation, fluid itineraries). You will also personally travel with the company as needed to provide seamless executive support on the road.
• AI-Powered Workflows: Leverage artificial intelligence tools to optimize executive workflows, automate repetitive administrative scheduling tasks, draft rapid correspondence, and accelerate research.
• High-Security Data Management: Securely manage and access intellectual property (IP), proprietary advertising strategies, banking data, passwords, and sensitive personal details (including medical/health information and private family accounts) to execute executive tasks seamlessly.
• Local San Diego Errands & Logistics: Execute physical tasks, courier needs, vehicle logistics, client/personal gifting, or pick up/drop off critical items around the city as required.
• Communication & Inbox Triage: Filter, monitor, and draft correspondence for external clients, advertising platforms, personal networks, and internal teams.

Required Qualifications & Skills

• Experience: Minimum 3-5+ years of dedicated experience as an Executive Assistant, Personal Assistant, or Lifestyle Manager. Experience working within a digital advertising agency or tech startup is highly preferred.
• AI Tool Proficiency: Hands-on experience or strong working knowledge of using AI tools (such as ChatGPT, Claude, or administrative automation tools) to boost productivity, summarize data, and draft content.
• Blended Calendar Mastery: Proven ability to manage calendars where business and personal lives overlap, anticipating conflicts before they impact either side of the founders’ days.
• Travel Logistics & Flexibility: Strong background in arranging seamless travel itineraries, with a clear willingness to travel alongside the founders for company business. Must possess a valid U.S. Passport for potential international travel.
• Location & Mobility: Must permanently reside in the San Diego, CA metro area with a reliable vehicle, valid driver’s license, and clean driving record for day-to-day office attendance and local errands.
• Uncompromising Discretion: Proven experience handling highly confidential information, intellectual property, personal banking details, and sensitive medical/health information with the highest level of integrity and data security.
• Marketing & Tech-Savvy Intelligence: Proficient with Google Workspace (Docs, Sheets, Slides), Slack, password managers (like 1P…