Executive Assistant - Total Rewards

Job Description

Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant to support the VP, Total Rewards, and the broader Total Rewards leadership team. This is a high-impact role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for the executive and extended team.

How you will make a difference?

The EA to the Total Rewards team will:

• Provide critical support to the preparation of materials for the Compensation Committee of the Board of Directors, including calendaring review meetings with the Committee Chair, CEO, General Counsel, Chief Financial Officer and Chief Human Resources Officer, preparing and posting committee materials to the secure Board website, and auditing Committee materials for accuracy.
• Support other members of the HR Leadership Team when needed and leads department and function projects as necessary.
• Complete a broad variety of administrative tasks: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel.
• Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced.
• Serves as a strong gatekeeper, protecting their time and priorities. Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.
• Provide a bridge for smooth communication by prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
• Adapt and adjust to a rapidly changing environment where priorities are shifting daily.
• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
• Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences).
• Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.
• Define what broadly needs to be accomplished or built in order to meet the implicit and explicit needs of internal and external stakeholders. The EA will provide successful leadership and management of strategic projects and administrative matters.
• Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity.
• Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.
• Adapt behavior in response to feedback and experience.
• Pursue opportunities to develop oneself.
• Perform other functions and duties as required.

Qualifications

• Bachelor’s degree preferred, or equivalent work experience.
• 5+ years supporting senior executives in a fast-paced environment; Extensive experience in providing executive-level support and assistance at the highest corporate levels.
• Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.
• Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment.
• Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.
• Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization.
• Experience working within or familiarity with the biotechnology or life sciences sector preferred but not required.

Skills & Competencies:

• Must have a can-do attitude, be resourceful, and have an ap…