Executive Assistant

Summary

The Executive Assistant reports to the LOGISTEED America, Inc. Chief Executive Officer (CEO) and offer as-needed support to other Senior Level Executive Team Members to help realize company goals and objectives. This role will work one-on-one directly with the CEO, offering general administrative, clerical, and secretarial support. The person in this role will be proactive, show meticulous attention to detail, remain flexible in a high-paced environment, and calmly conduct duties with the utmost discretion and confidentiality required.

Qualities

• Ethical with sound business judgement
• Possesses a passion to help team members
• Tenacious
• Visionary
• Strong customer relations
• Detail-oriented
• Reliable, follows through on commitments
• Strong process and planning orientation
• Goal-oriented, task driven
• Enjoys being part of a team as well as leading one
• Balances team’s needs with goals of organization
• Outstanding written, verbal, presentation and organization communication skills

Essential Duties & Functional Responsibilities Required

Required Knowledge Skills & Abilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

• Meet established procedures and productivity, safety and quality standards
• Meet attendance & punctuality standards
• Manage both professional and personal scheduling for the CEO, including overseeing his calendar, arranging meetings, making appointments, and providing reminders of pre-existing commitments.
• Redirect communication and correspondences intended for the CEO, including re-routing incoming phone calls, meeting inquiries, and physical incoming/outgoing mail.
• Efficiently oversee the flow of information to and from the CEO and disseminate it through other levels of management as needed.
• Draft and/or proof letters, memoranda, reports, presentation material, meeting minutes, and accurately enter data onto various (operational) platforms.
• Assist in producing various (analytical) reports that track operational efficiency.
• Act as a liaison between Executive Members and their internal/external clients and contacts.
• Make travel arrangements (transportation, meals, accommodations, etc.).
• Develop and execute organizational documentation/filing systems.
• Maintain a high degree of professionalism and discretion in all responsibilities, both internal/external facing.
• Assist in planning company events, outings, both internal and off-site.
• Ability to assist in producing and recording (branch, department, and company-wide) budget-related material.
• Maintain the organization of (digital) files belonging to the CEO.
• Additional duties as assigned by Manager

COMMUNICATIONS

• Communicating both orally and in writing in a clear and concise manner
• Handle and manage all communication and sensitive materials with high confidentiality and discretion.

EMPLOYEE ENGAGEMENT

• Supporting initiatives that are inspiring and motivating employees to perform at their best through positive encouragement and incentive initiatives

SAFETY

• Performing tasks safely
• Ensuring area housekeeping requirements are met
• Abiding by all Federal. State, Local safety regulations and OSHA rules and LOGISTEED-America, Inc. safety practices

FINANCE

• Record and submit monthly expenses and reimbursement forms.
• Managing and tracking all assigned material, equipment and company assets as necessary

TRAINING

• Participate in application of LUS policies and procedures including but not limited Attendance and Punctuality policy, progressive corrective action, and other.

COLLABORATION

• Support internal and external stakeholders including but not limited to safety, compliance, HR. finance and customers.
• Contributes to team effort by accomplishing related results as needed.
• Ability to travel if needed for business necessity
• Should be available for holiday, night and weekend shifts to meet required customer/business needs.

Non-Essential Functions

• Perform other duties as assigned

Competencies

• Strateg…