Personal Assistant to Executive Director of Authorisations

• Authorisations is currently implementing its transformation strategy, which focuses on how we digitise the gateway, through improved use of data. This is about making Authorisations ready for the future, both to meet the needs and expectations of applicants who use our services, but also to improve our effectiveness. As a member of the Authorisations division you will be expected to contribute proactively to the delivery of this strategy
• Authorisations works closely with Supervision, Policy and Competitions teams as well as Enforcement and Market Oversight, to enable a holistic and coordinated approach to regulation
• Strategically schedule and prioritise the Executive Director (ED), engagements to optimise their time
• Coordinate ED’s participation in senior meetings, committees, conferences, and speaking engagements, including travel, accommodation, and expenses
• Ensure the ED is well-prepared for meetings by managing briefing materials and papers, organising and preparing day packs, and maintaining OneNote for easy access to relevant documents
• Manage the ED’s inbox and correspondence, triaging messages, drafting responses, and handling key communications
• Schedule regular meetings and maintaining strong relationships with key partners, including Board level (C-suite) members and the wider regulatory family
• Manage internal communications, cascading divisional updates and ensuring alignment with wider organisational communication
• Providing support on records management and maintaining the office SharePoint

Benefits

• 25 days holiday per year plus bank holidays
• Hybrid working (work from home up to 60% of your time)
• Private healthcare with Bupa
• Life assurance
• A non-contributory Pension of at least 8%
• Income protection- Demonstrable experience of managing the diary and inbox of a director or similar
• SC Clearance is required for this role (SC Guidance) - you will hold or will be required to obtain Security Check (SC) level vetting
• Ability to build strong professional relationships and leverage them to influence outcomes
• Strong organisational, prioritisation and time management skills, to work efficiently under tight deadlines and adapt to changing circumstances
• Proficiency in Word, Excel, OneNote, PowerPoint & Outlook
• Professional liaison skills to build relationships with senior internal and external stakeholders (C-suite)
• Significant PA, private office or secretarial experience working in a fast-paced environment
• Strategic mindset with the ability to make connections between incoming emails and pre-empt ED needs and making decisions
• Exceptional verbal and written communication skills- Your recruitment contact is Benjamin Paulon
• This role is graded as – Associate – Level 8 - Corporate
• Advert Closing Date: Sunday 21st June (midnight)
• CV Review/Shortlist: Tuesday 23rd June
• Competency Based Interview and a Case Study Exercise to take place w/c 6th July