Executive Personal Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional administrative support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, bringing energy and efficiency to every task. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization dedicated to excellence and growth.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar, House Call Pro, and Team Up, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support including email correspondence, document proofreading, transcription, and data entry to ensure clear communication and accurate record-keeping.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to facilitate seamless execution.
• Handle office management duties such as filing, front desk responsibilities, organizing office supplies, and overseeing office experience to foster an efficient workplace environment.
• Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic bookkeeping duties.
• Organize events and meetings by planning logistics, preparing agendas, managing RSVPs, and ensuring all necessary materials are ready.
• Maintain professional phone etiquette when handling multi-line phone systems and customer service inquiries while providing prompt and courteous assistance.

Requirements

• Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Strong typing skills along with experience in transcription, proofreading, data entry, and clerical work.
• Knowledge of QuickBooks for bookkeeping tasks is preferred; experience with DocuSign for electronic signatures is a plus.
• Exceptional communication skills including phone etiquette and customer service experience.
• Ability to handle confidential information discreetly while demonstrating high levels of professionalism.
• Office experience involving filing systems, front desk operations, multi-line phone systems, and general clerical duties. Join us as an Executive Personal Assistant where your organizational prowess will empower our leadership team to achieve their goals while you grow your career in a vibrant environment that values energy, initiative, and excellence!
• Home Improvement experience preferred.

Pay: $20.00 per hour

Work Location: In person