Experienced Executive Assistant

Job Description:

Experienced Executive Assistant

Guggenheim Securities

Position Summary

Guggenheim is seeking a proactive Executive Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.

The Executive Assistant role is located in London and is four days in the office and one day remote.

Essential Job Functions

• Manage complex calendars; manage schedules for on and off-site meetings and travel
• Arrange meetings and appointments with clients and other counterparties
• Arrange domestic and international business travel; coordinate hotels/meetings/meals
• Prepare itineraries – keep other staff posted as necessary
• Process expense reports utilizing the Workday system
• Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing, and other departments.
• Answer multiple phone lines and provide phone coverage for other team members as needed; Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
• Proactively organize materials for calls, meetings, and travel
• Liaise with administrative staff of clients as necessary
• Monitor emails for professionals, as requested
• Complete expense reports
• Perform other related duties as assigned or requested by professionals they support
• Ensure day to day maintenance of amenity spaces, including conference rooms and pantries is completed and up to par

Preferred Qualifications

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Knowledge of DealCloud CRM and Workday preferred but will train
• Strong time management skills and ability to manage multiple tasks for many professionals
• Strong interpersonal and communication skills
• Strong organizational skills and problem solving skills
• Ability to exercise judgment including prioritizing issues and tasks
• Detail-oriented and able to multi-task in a fast-paced environment
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
• Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
• Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members,
• Handle confidential information in a professional and discreet manner

Basic Qualifications

• Bachelor’s degree or equivalent experience
• Minimum of 10 plus years executive assistant experience, preferably in financial services

About Guggenheim Partners

Guggenheim Partners is a global investment and advisory firm with three primary businesses: investment management, investment banking, and insurance services. We have a track record of delivering results through innovative solutions, with professionals based in offices around the world. Our commitment is to advance the strategic interests of our clients and to deliver long-term results with excellence and integrity. You can learn more about our expertise and values by visiting GuggenheimPartners.com and following us on Twitter at twitter.com/guggenheimptnrs.

To succeed in the Guggenheim culture, candidates must be self-starters and strive for results. We are looking for people who operate as business owners, adhere to the highest standards, and think creatively to realize opportunities, wherever they may be.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. To apply, please visit our webs…