Executive Assistant | Full-Time | McCormick Place Convention Center

Overview

Oak View Group located at McCormick Place Convention Center has an immediate opening for a Executive Assistant.  The Executive Assistant provides high-level administrative and clerical support to the Executive Leadership Team, which includes, Vice President, Associate Vice President and 14 Directors by managing daily office operations, coordination communications, maintaining records, and assisting with business and administrative functions.  This role requires strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. 

This role pays an hourly rate of $42.00-$48.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until September 11, 2026.

Responsibilities

• Manage and prioritize incoming mail, correspondence, and communications.
• Prepare, compose, edit, and distribute routine correspondence, reports, invoices, and other documents.
• Maintain organized filling systems for correspondence, records, and confidential documents.
• Answer, screen, and direct telephone calls for the Vice President, coordinate conference calls as needed.
• Manage the Vice Presiden’t calendar, schedule appointments, and coordinate meetings.
• Welcome and assist visitors, directing them to the appropriate personnel or department.
• Arrange and coordinate travel itineraries, accommodations, and reservations.
• Conduct research and compile data for reports, presentations, and statistical analysis.
• Support the coordination of quarterly and annual client reports accurately and on schedule.
• Coordinate executive staff meetings and other organizational meetings, including preparing agendas,
• reserving meeting space, recording minutes, and distributing meeting documentation.
• Prepare copies of correspondence, reports, presentations and other printed materials.
• Manage outgoing communications, including mail, email, phone directories and event schedules.
• Order office supplies and coordinate maintenance and servicing of office equipment and facility related matters.
• Perform additional administrative and clerical duties as assigned.
• Liaison between the Executive Leadership Team and employees, clients, subcontractors and building management.
• Point of contact with building security for ID badges, swipe access, key distribution, parking and dock passes.
• Support the organization of management outings, luncheons, holiday parties, birthday/anniversary celebrations.
• Maintain food certifications, city and state licenses, and subcontractor agreements.

Qualifications

Education and Experience:

• High school diploma or GED required.
• 2 years of related administrative, secretarial, or executive support experience preferred.

Skills and Abilities:

• Typing proficiency of at least 55 words per minute.
• Proficiency in operating standard office equipment, including computers, calculators, fax machines, copiers, and multi-line telephone systems,
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Strong problem-solving and interpersonal skills.
• Professional customer service and public relations abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to use Microsoft applications such as Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.

Physical Demands:

• Remain seated for extended periods of time.
• Use hands and fingers to operate office equipment and handle documents.
• Communicate effectively by speaking and hearing, both in person and by telephone.
• Maintain close visual acuity for reviewing documents and operating computer equipment