Executive Assistant

Company Description

Blue Note Entertainment Group, founded in 1981, is a global leader in live music events and jazz club operations. With its flagship venue in New York City, the company owns, operates, licenses, and programs Blue Note Jazz Clubs across the world, including locations in Japan, Italy, Brazil, and China. It also manages Sony Hall and oversees the renowned Blue Note Jazz Festival, the largest jazz festival in New York City. Blue Note Entertainment’s subsidiaries include the GRAMMY®-nominated Half Note Records, as well as Blue Note Travel and Management Group. The company is at the forefront of the music and entertainment industry, bringing world-class experiences to diverse audiences worldwide.

Role Description

This is a full-time, on-site position based in New York, NY, for an Executive Assistant. The role involves providing comprehensive administrative and executive support, including managing schedules, coordinating meetings, and preparing expense reports. Responsibilities include professional communication on behalf of executives, maintaining confidential information, handling correspondence, and supporting various administrative tasks to ensure efficiency in the organization’s operations.

Qualifications

• Proficiency in Executive Administrative Assistance and Administrative Assistance
• Experience in Quickbooks
• Hospitality Experience is a plus
• Experience in managing Expense Reports and providing Executive Support
• Excellent Communication skills for written and verbal correspondence
• Strong organizational skills with attention to detail and the ability to handle multiple tasks
• Proficiency in office software and familiarity with scheduling tools
• Ability to handle sensitive information with discretion and professionalism
• Bachelor’s degree or equivalent experience in business administration or a related field