Executive Assistant

Qualifications

• Detail-oriented; shows initiative and confidentiality in daily professional tasks
• Must have strong organizational, time management, and planning abilities
• Strong verbal, writing, and editing skills
• Excellent computer skills, including Google Suite apps, Microsoft Office apps
• Basic knowledge of Salesforce is a plus (Managing leads / Contacts / Accounts)
• Experience in architecture, engineering, construction or real estate industry is preferred
• Bachelor’s Degree is required
• 3+ years of experience as an executive assistant

Responsibilities

• Manage all matters with utmost confidentiality and discretion, including decisions directly impacting the company
• Daily primary interaction with Chief Executive Officer to manage calendar, schedule, email, and extensive network of contacts on a daily basis
• Frequent interaction with President and Vice President on business matters and in support of Chief Executive Officer
• Prepare agendas, reports, special projects, and other documents in support of objectives for the organization
• Respond to requests, messages, and invitations by gathering information and preparing a hand-off to the team or recording them in the Salesforce pipeline.
• Perform sensitive and confidential administrative tasks as needed
• Provide excellent verbal communication; strong writing, editing, and grammar
• Coordinate various office support tasks among the team
• Arrange important company events
• Arrange travel accommodations for executives as needed

 

MAPS is the premier architectural compliance firm in Chicago with a tremendous opportunity for an experienced Executive Assistant to join our team at our Chicago location.

We seek an enthusiastic and motivated individual with at least 3 years of experience that will directly support the CEO of MAPS.

MAPS offers an excellent benefits package and a wonderful work environment where everyone is valued. For more information about our company, visit our website at https://www.map-strategies.com.

MAPS is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.